VarcoMac LLC · 10 hours ago
Administrative Coordinator - Testing & Critical Power
Prince Frederick, MD
Full-time
Onsite
Mid Level
$25/hr - $30/hr
3+ years expVarcoMac, a Legence Company, is a leading provider of electrical & power services in the Mid-Atlantic region. They are seeking an experienced Administrative Coordinator to support the Testing and Critical Power Department by assisting with project set-up, scheduling, documentation, and client onboarding.
ElectronicsSecurityService Industry
No H1B
Responsibilities
Support all phases of project delivery, including project set-up, data entry, schedule coordination, real-time progress tracking, report generation, documentation management, and project close-out
Assist with drafting proposals, quotes, and qualification packages
Help onboard new clients and vendors and verify existing client information by ensuring all required documents and accounts are properly established
Submit completed projects for billing and follow up on outstanding invoices or billing discrepancies as needed
Assist with the integration and adoption of new systems and adapt related tasks and workflows accordingly
Support marketing and outreach activities by maintaining capability statements, technician resumes, and project-related materials
Perform other tasks as assigned or developed
Manage shared calendars for the testing and critical power teams, track team PTO
Maintain and distribute technician schedules, issue calendar invites, and coordinate with clients to confirm site availability
Facilitate clear and timely communication between office staff, field personnel, and clients to support project delivery
Answer inquiries, route calls appropriately, and take messages as needed
Develop and maintain tracking spreadsheets for the use, calibration, and availability of shared resources
Maintain customer contact lists, proposal logs, and follow-up schedules
Maintain organized digital and physical filing systems for project documentation, ensuring all materials comply with company safety and quality standards
Assist with preparing documentation for audits, NETA compliance, and internal reporting requirements
Prepare meeting agendas, record meeting minutes, and track follow-up actions
Maintain the division’s technician certification database and coordinate renewal reminders; collaborate with Safety to ensure training information remains current
Qualification
Required
Strong organizational and multitasking skills with the ability to manage competing priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and the ability to learn new systems quickly
High attention to detail and accuracy in documentation and data entry
Ability to collaborate effectively with teams across office, field, and client environments
3–5 years of experience in an administrative role required
Preferred
Background in the construction trade industry preferred
Benefits
Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Paid vacation, company-paid holidays, and paid sick leave
401(k) retirement savings plan
Company
VarcoMac LLC
Today's electrical infrastructure requires a level of quality control that only the best trained and most knowledgeable electrical contractors can master.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2019-09-03Acquired
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