One Brooklyn Health · 5 hours ago
Office Manager, Surgery
Brooklyn, NY
Full-time
Onsite
Entry Level
2+ years expOne Brooklyn Health is seeking an Office Manager for their Surgery department. The role involves facilitating efficient office operations, assisting medical staff with various administrative tasks, and maintaining compliance with regulatory agencies.
Health CareHospitalMedical
Responsibilities
Organizes office operations and procedures, such as clerical, bookkeeping, preparation of payroll correspondence, filing, requisition of supplies and other clerical services
Assisting the Surgeons, Residents, PA and Medical Students with on-boarding, credentials, meetings, call schedules, evaluations. CME and other necessary documentation
Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records
Acts as receptionist for visitors to the office
Answers phone and keep records of all calls, ensuring that surgical consultations and requests for assistance in the OR are tended to. Provides general information about services of the department
Arrange patients’ appointments, pre-authorizations and transportation to and from the hospital
Records and tracks department information and data on the computer and organizes department files
Prepare reports for the Department Head as requested
Orders office and surgical supplies and materials and equipment as needed
Assists Department Head with routine and complex schedule
Develops and implements orientation and in-service programs for department employees
Maintains personnel records
Verifies and approves payroll ensuring accuracy and follows up on payroll issues
Handles all outgoing and interoffice mail for the department, as well as electronic mail for the department head
Participate in the development of new programs. Implements and evaluates new and existing programs
Helps develop and implement department policies and procedures
Types protocols and committee minutes and prepare presentations and statistical data for conferences and committee meetings
Coordinates and integrates interdepartmental services incorporates the departments services into the institutions management plan
Ensures that channels of communication within the departments, other departments, services, vendors and agencies are maintained as appropriate
Maintains compliance with reviewing regulatory agencies i.e.: hospital, local state, federal agencies and fellowship reviewing agencies
Administers the activities and documentation of the divisions’ CQI program in conjunction with Medical Staff
Make recommendations for and participate in the selection of equipment, maintenance contracts and services not provided by the department
Prepares and monitors departmental operating budgets. Submits a monthly explanation of budget variances
Ensures staff is in compliance with updated credentials, certifications and medical records and employee health requirements
Coordinates efforts to reduce costs while maintaining and improving the quality and provision of services
Prepares, types and submits as requested, various reports. These include, but are not limited to productivity, departmental activities, budgetary and QA reports
Works on special projects as requested
Prepares and submits applications and documentation for Continuing Medical Education activity credits on a monthly basis
Attends continuing education conferences/seminars/personal study to enhance professional skills and to keep abreast of new products, procedures and equipment
Performs other related duties as required
Qualification
Required
High school diploma or equivalency
Two or more years of general office experience
Ability to read and communicate effectively in English
Excellent verbal/written/communication skills
Computer knowledge and word processing skills
Ability to type 55-60 wpm
Proficient in Excel; Power Point; Outlook; Window and other related software
Company
One Brooklyn Health
One Brooklyn Health is a network of hospitals, offices, and collaborations with local healthcare professionals that provides healthcare.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Fidelis Care
2025-08-28Grant
Leadership Team
J
Julius R.
Director of Medical Education
Recent News
2025-05-10
Crain's New York Business
2024-11-09
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