David Evans and Associates, Inc. · 7 hours ago
Recruiting Specialist / Receptionist -
Portland, OR
Full-time
Onsite
Mid Level
$25.50/hr - $30/hr
3+ years expDavid Evans and Associates, Inc. is a Top 15 employer in Oregon, seeking a Recruiting Specialist / Receptionist to support their Human Resources team. This role involves creating a welcoming environment while coordinating various HR and recruiting initiatives, including onboarding and administrative tasks.
ConsultingIndustrial EngineeringProduct Design
Responsibilities
Coordinate onboarding, organizing and supporting a smooth onboarding experience for new employees across the company
Assist with research and special Recruiting and HR initiatives, such as pilot programs, benefits benchmarking, and implementation of new Recruiting and HR systems or processes
Perform Recruiting and HR data and administrative tasks, including:
Scholarship tracking
Intern program coordination
Employee referral tracking and reference checks
New hire survey administration
Personal Action Form (PAF) preparation and processing
Data entry and reporting within the HR Information System
Preparation of invoices for payment
Maintenance of employee records and files
Monitoring the Recruiting and LinkedIn mailbox
Posting and managing job postings
Coordinating candidate travel arrangements
Supporting career fair planning and coordination
Managing recruiting-related budget tracking
Obtaining reference checks
Scheduling interviews
Answer and route incoming calls using a multi-line phone system in a professional and courteous manner
Greet and assist employees, visitors, vendors, and members of the public at the Portland office. (Please note, this is a core function of this role. An in-office presence Monday – Friday is required)
Maintain the front desk and reception area to ensure a professional and welcoming environment
Provide facilities support, including coordinating conference room reservations, pool vehicle usage, parking assignments, and addressing building-related issues
Submit service and repair requests to building management
Support copy center and mailroom operations, including large print jobs, incoming mail distribution, and outgoing shipping and mailing
Prepare, compose, and maintain correspondence, documents, and spreadsheets using Microsoft Office applications
Set up and break down conference rooms for in-person and virtual meetings, including audiovisual support and coordination of food and beverage services
Qualification
Required
Commitment to an in-office work schedule of 8:30 a.m. – 5:30 p.m., Monday through Friday
3-5 years of experience in an HR/Recruiting coordination, administrative assistant, receptionist, customer service, or similar role
Experience answering and routing calls using a multi-line phone system
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to learn and adapt to new technologies, including Microsoft Teams, SharePoint and ADP
Preferred
Experience within the AEC Industry
Experience with Power BI or willingness to learn advanced reporting tools
Benefits
Comprehensive health coverage: Medical, Dental, Vision, Disability, and Life Insurance
Financial wellness: Health Savings Account (HSA) and Lifestyle Spending Account with employer contributions
Professional development: Support for continuing education and training opportunities.
Work-life balance: Paid Time Off (PTO) and Holiday Pay
Retirement: 401k plan
Wellbeing focus: Holistic Wellbeing Program centered on physical, emotional, financial, career, and community health
Growth opportunities: Access to mentorship, professional support, and pathways for career advancement
Company
David Evans and Associates, Inc.
Since its founding in 1976 in Portland, Oregon, DEA has become a recognized leader for progressive and sustainable design and management solutions for complex transportation, land development, energy, and water projects nationwide.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-02-18Acquired
Leadership Team
Al Barkouli
Chairman and CEO
Dave Evans
Chairman Emeritus
Recent News
Portland Business Journal
2025-02-21
2025-02-20
Company data provided by crunchbase