YWCA Central Alabama · 12 hours ago
Executive Assistant
Birmingham, AL
Full-time
Onsite
Senior Level
5+ years expYWCA Central Alabama is a non-profit organization dedicated to eliminating racism, empowering women, and promoting dignity for all. The Executive Assistant provides high-level administrative and operational support to the CEO, ensuring the smooth functioning of executive operations and supporting the organization's mission through effective communication and coordination.
Non-profit Organization Management
Hiring Manager
Molly Stone
Responsibilities
Manage the Chief Executive Officer’s calendar, appointments, and scheduling needs
Coordinate internal and external meetings, including logistics, materials, and minutes
Prepare correspondence, presentations, and reports on behalf of leadership
Maintain confidentiality and exercise sound judgment when handling sensitive information
Assist with board relations, including preparing board packets, scheduling meetings, taking minutes, and tracking follow-up items
Oversee general office operations, supplies, and vendor relationships
Serve as the primary point of contact for internal and external stakeholders seeking executive-level input
Maintain organized filing systems—digital and physical—for all key administrative documents
Assist with special projects, research, data collection, and preparation of materials
Support development or fundraising activities, event logistics, donor stewardship tasks, and documentation—when appropriate
Draft and edit emails, announcements, agendas, and professional correspondence
Help prepare presentations, talking points, and content for internal and external communications
Act as a professional representative of the organization in interactions with partners, donors, and community stakeholders
Qualification
Required
A bachelor's degree preferred in business, accounting or related field
5+ years of experience as an executive assistant or administrative professional
Strong organizational and time-management skills with impeccable attention to detail
Excellent written and verbal communication skills
High level of discretion, professionalism, and sound judgment
High proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting tools (Zoom, etc.)
Preferred
Experience working in a nonprofit or mission-driven organization
Familiarity with CRM systems, project management tools, and/or donor databases
Event planning or board administration experience
Company
YWCA Central Alabama
YWCA Central Alabama is a social justice organization dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Yolanda Sullivan
CEO
Veronica Horton
Executive Assistant to Chief Executive Officer
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