Wabtec Faiveley Nordic AB · 10 hours ago
Office Administrator
West Melbourne, FL
Full-time
Onsite
New Grad, Entry Level
$23/hr - $28/hrWabtec is a leading global provider of equipment and solutions for the freight and transit rail sectors. They are seeking a highly organized and proactive Office Administrator to manage day-to-day office operations, oversee administrative tasks, and support various departments.
Railroad Manufacture
Responsibilities
Provide administrative support to all Melbourne personnel, including senior and executive leadership and all visitors. Provide general administrative assistance for executives, including scheduling meetings, managing calendars, handling correspondence, and organizing travel arrangements
Manage office supplies, inventory, and maintain office equipment. Ensure the office environment is clean, organized, and well-maintained. Assist in facilities and overall office management for the Melbourne site
Serve as the point of contact for internal and external communications, answering phone calls, emails, and directing inquiries as needed
Schedule and coordinate meetings, prepare agendas, take meeting minutes, and track action items
Assist in planning and coordinating company events, such as team-building activities, conferences, and employee gatherings. This includes meeting room prep, catering, setting up meals, and working with offsite venues. Lead and provide community outreach activities and events
Assist with basic bookkeeping tasks, including processing invoices, expense reports, and maintaining records
Assist with onboarding new employees, maintain employee records, and help with HR-related tasks as needed
Assist with any other administrative tasks as required to ensure the smooth operation of the office
Qualification
Required
High school diploma required
Proven office management, administrative, or assistant experience
Friendly, professional, and approachable demeanor
Ability to work independently without constant supervision
Knowledge of office management responsibility, systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Adaptable and flexible in a dynamic work environment
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organization and planning skills
Proficient in Microsoft Office
Knowledge of internal and external shipping systems and processes
Preferred
degree preferred
Company
Wabtec Faiveley Nordic AB
Wabtec Faiveley Nordic är en systemleverantör till den internationella järnvägsindustrin.
Founded in 1916
51-200 employees
Funding
Current Stage
Growth StageRecent News
2024-05-05
2024-05-05
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