Highmark Residential · 2 hours ago
Administrative Assistant - Regional Operations
Gaithersburg, MD
Full-time
Onsite
Entry Level
2+ years expHighmark Residential is seeking an Administrative Assistant to support the Operations Department, including the Regional Vice-President of Operations and Regional Managers. The role involves performing clerical and administrative functions, managing projects, and coordinating activities to ensure efficient operations.
Real EstateResidential
Responsibilities
Works independently and within a team on special nonrecurring and ongoing projects
Handles special projects by planning and coordinating multiple presentations, disseminating information and coordinating direct mailings
Assists in due diligence, acquisitions and dispositions tasks, as needed
Schedules and organizes complex activities such as meetings, travel, conferences and regional activities
Updates Operation forms as directed by the RVP
Supports the department by coordinating the completion of typing, editing, proofing and filing as requested
Manages proposals and/or report productions (i.e. new business, due diligence, shop reports, accounting issues)
Establishes, develops, maintains and updates filing system and report binders – individually and departmentally
Performs tasks such as copies, scanning, mail, etc
Handles expense reports, codes invoices, annual budget preparation
Receives and responds to resident calls and routes appropriately; tracks follow up
Receives and proofs all employee and PSA leases. Maintains spreadsheet for leases and returns if corrections are needed
Supports RVP and Construction Manager with the creation, execution, and maintenance of contracts for Capital Projects
Maintains a proficient record of contracts, draws, payables, and change orders for Capital Projects
Qualification
Required
2-3 years professional administrative experience
Detail oriented with excellent organizational, multi-tasking and time management skills
Advanced knowledge of MS Office – Outlook, Word, Excel, Power Point
Excellent verbal and written skills
Must have initiative and be flexible
Ability to work occasional overtime
Preferred
University degree preferred
Experience in YARDI software, a plus
Benefits
Competitive pay for the market
Monthly bonus opportunities for all site associates
30% associate rent discount
Medical, Dental & Vision benefits the 1 st of the month following 30 days of full-time employment
Company-provided life insurance, short term and long term disability coverage
Flexible Spending accounts
401(k) eligibility after 90 days, with 4% Highmark match
Professional Certification & Tuition reimbursement
Vacation, Sick and Personal Time off available to use after 90 days
10 paid holidays
Paid parental leave
Company
Highmark Residential
Highmark Residential is a real estate company specializing in property management of residential properties.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Heidi McGraw
Executive Assistant to the President and COO
Recent News
Government Technology US
2025-07-08
Business Wire
2025-05-17
2025-05-17
Company data provided by crunchbase