California State University, Northridge · 17 hours ago
Department Coordinator
Northridge, CA
Full-time
Onsite
Senior Level
$4,367/mo - $6,362/mo
5+ years expCalifornia State University, Northridge is dedicated to advancing student success and providing exemplary service. The Department Coordinator will support academic programs, faculty, and students by managing office workflow, budget tracking, class scheduling, and faculty onboarding.
EducationHigher EducationUniversities
No H1B
Responsibilities
Acts as a resource for department leadership, faculty, students, and visitors
Coordinates office workflow, procedures, and daily administrative activities
Supports budget tracking, purchasing, reconciliations, and travel documentation
Assists with class scheduling, enrollment monitoring, and student record verification
Supports faculty recruitment, onboarding, and personnel documentation
Maintains departmental websites and confidential records
Coordinates student assistant assignments and payroll
Provides operational continuity during staff absences and supports special projects as needed
Performs other duties as assigned
Qualification
Required
Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity, exercising independent judgment and leading the work of others
Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience
Knowledge of administrative and operational practices within an academic or professional office environment, with the ability to serve as a resource to department leadership, faculty, students, and visitors; coordinate office procedures and workflow; plan, organize, and prioritize multiple projects; address issues proactively; and provide work direction to graduate and undergraduate student assistants
Knowledge of academic scheduling and student services processes, with the ability to prepare and update schedules of classes using SOLAR, monitor enrollments, verify student eligibility and prerequisites, issue permission numbers, manage departmental websites, and provide accurate information and guidance to students, faculty, and visitors
Ability to support fiscal and operational activities, including monitoring expenditures, reconciling departmental funds, processing requisitions and chargebacks, verifying travel authorizations and expense reports, and assisting with projects related to software acquisitions, while maintaining accuracy, attention to detail, and compliance with institutional policies and procedures
Ability to support faculty and personnel-related processes, including assisting with recruitment activities, preparing personnel action forms and requisition reports, maintaining confidential records, coordinating office access and security requests, composing correspondence and reports, and processing a variety of administrative and student forms with accuracy, discretion, and attention to detail
Benefits
Medical
Dental
Vision
Retirement & savings
Tuition waiver
And more
Company
California State University, Northridge
California State University, Northridge is a public, comprehensive university committed to educational and professional goals of students.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$3.08MKey Investors
Gold Coast Health PlanHollywood Foreign Press AssociationNASA
2025-06-25Grant· $0.08M
2022-07-26Grant
2019-10-22Grant· $3M
Leadership Team
CSUN Social Impact DesignHub
Student Designers. Community Partners. Creative Solutions.
Jill Smith, SPHR
Senior Advisor, Strategic Partnerships & Initiatives
Recent News
2025-12-10
2025-10-09
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