NBCUniversal · 6 hours ago
Administrative Assistant
Universal City, CA
Full-time
Onsite
Entry Level
$26/hr - $28/hr
2+ years expNBCUniversal is one of the world's leading media and entertainment companies. They are seeking an Administrative Assistant to provide comprehensive administrative support for the Food Operations team, ensuring efficient departmental operations through various clerical duties.
BroadcastingMedia and EntertainmentNews
Responsibilities
Provides comprehensive administrative support and performs clerical duties for food operation leaders, including calendar management, meeting coordination, email correspondence, expense reports, travel arrangements, office supplies and ordering, and routine correspondence
Prepare, format, and distribute routine correspondence, reports, presentations, and departmental communications
Assists with processing purchase orders, and invoice payment processing
Analyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties
Schedules and coordinates meetings, project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management
Maintains and archive electronic and hard-copy department files
Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when needed
Order and manage office supplies/inventory for Food Operation team. Coordinate maintenance of office equipment with appropriate vendors
Supports basic tracking of administrative expenses and expenditures, ensuring documentation accuracy
Assists, tracks and maintains Management Food ServSafe and Alcohol Beverage Control certification status
Manages and coordinates onboarding logistics for new management members, including onboarding plan, equipment requests, system access and workspace readiness
Manages and communicates food operations master calendar, seasonal programs and key project milestones
Manages Team Member meal/snack vouchers, Team Member of the Month and Achievers programs
Maintain general suite order and cleanliness. Ensure department office environment is maintained professionally and aesthetically to receive visitors
Exercise professionalism, discretion, and confidentiality in handling sensitive information
Performs other administrative duties and special projects as assigned to support overall departmental efficiency
Qualification
Required
High School Diploma/GED and a minimum 2-3 years of work experience supporting a team in an administrative capacity
Proven experience managing multiple calendars, processing expenses, planning meetings/activities and coordinating travels
Familiarity with Microsoft Access or equivalent database programs
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Preferred
Strong written and verbal communication skills; ability to interact professionally and respectfully across all business levels
Must be able to work independently with solution-oriented mindset and strong guest service focus
Ability to identify and communicate creative solutions to challenges, maintain a strong focus on business priorities, ability to prioritize competing demands and adapt to changing priorities
Highly organized with excellent attention to details and follows through persistently
Ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently
Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems
Benefits
Medical, dental and vision insurance
401(k)
Paid leave
Tuition reimbursement
A variety of other discounts and perks
Company
NBCUniversal
NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast.
10001+ employees
H1B Sponsorship
NBCUniversal has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-29Acquired
Leadership Team
Jeff Shell
CEO
Stephen Burke
Chief executive officer
Recent News
Morningstar.com
2026-01-13
Company data provided by crunchbase