Crownview Co-Occurring Institute · 8 hours ago
Administrative Assistant/Scheduling Coordinator
Oceanside, CA
Full-time
Onsite
Entry Level
$25/hr - $27/hr
2+ years expCrownview Co-Occurring Institute is a leading outpatient mental health provider supporting individuals with co-occurring disorders. They are seeking an experienced Administrative Assistant/Scheduling Coordinator to manage scheduling and administrative operations, ensuring efficient clinical coverage and supporting high-quality care delivery.
Health CareHospitalMental HealthTherapeuticsWellness
Responsibilities
Serve as the primary scheduling contact for providers, therapists, and facilitators
Manage daily schedules in the EMR and supporting tracking systems
Monitor communication platforms and respond to schedule changes in real time
Collaborate with leadership to optimize clinical coverage and efficiency
Ensure appointment frequency aligns with payer and regulatory requirements
Support telehealth sessions and administrative workflows
Maintain confidentiality and compliance at all times
Qualification
Required
High school diploma or equivalent
Minimum two years of administrative assistant experience, including one year of experience in health care, preferred
Attainment of at least 18 years of age
Health Screening with Negative TB Test Results
Current Basic Life Support Certification-First Aid/CPR
Valid Government ID
Proficiency with Google Workspace (Docs, Sheets, Slides) and healthcare management/EMR systems
Ability to read, interpret, and apply clinic policies and procedures
Strong organizational, time management, and multitasking skills
Ability to work effectively in a fast-paced, high-volume environment
Strong written and verbal communication skills
Attention to detail and ability to manage confidential information
Problem-solving and critical thinking skills
Ability to work independently and collaboratively within a multidisciplinary team
Flexibility to adapt to changing operational needs
Preferred
Some college preferred
Minimum two years of administrative assistant experience, including one year of experience in health care, preferred
Benefits
Medical, Dental, Vision
Paid time off (PTO) and paid holidays
Sick leave in accordance with California law
401(k) retirement plan (matching)
Employee Assistance Program (EAP)
Opportunities for professional growth within an expanding outpatient clinic
Company
Crownview Co-Occurring Institute
Crownview Co-Occurring Institute provides psychiatric treatment for mental health disorders.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jeff Klein
Co-Founder/ Executive Director
Kenny Gladstone
Chief Operating Officer
Company data provided by crunchbase