WVU Medicine · 8 hours ago
Administrative Assistant Dental - Temporary
Morgantown, WV
Full-time
Onsite
Entry Level
2+ years expWVU Medicine is a healthcare provider seeking an Administrative Assistant for their Dental department. The role involves supporting daily operations, managing schedules, maintaining departmental budgets, and providing faculty support.
Health CareHospitalMedical
Responsibilities
Maintains and monitors balances of various departmental funds and/or accounts to ensure the effective use of departmental resources. Provides department chairperson with information regarding expenditures to ensure that finances are known and kept within budget. In collaboration with Dean’s office, provides information and assists department chairperson as needed to manage and formulate departmental budgets
Maintains non-clinical departmental inventory and processes supply orders as needed
Manages department chairperson’s calendar and schedules including school related activities internal and external to the School. Ensures department chair is provided with necessary materials and information in support of meetings
Coordinates travel arrangements and itineraries adhering to School of Dentistry, WVU, WV policies, procedures, guidelines, and regulations
Creates, edits, and composes reports and correspondence of routine and non-routine nature while maintaining confidentiality when necessary and required
Screens telephone calls, and routes calls to appropriate parties. Executes judgment and knowledge to answer questions within area of knowledge. Handles patient issues and complaints to resolution referring to other appropriate individual(s) as necessary
Arranges, attends, and provides minutes for meetings as necessary
Provides faculty support including, but not limited to, obtaining requested research materials, preparing presentation materials, providing guidance or direction to appropriate guidelines, policies, and procedures as necessary
Calculates statistics for departmental reports as needed. These may include patient and/or teaching statistics
Participates in monthly meetings as requested to share departmental updates and keep abreast of pertinent School updates
Interacts with referring practitioners as needed
Maintains record of student progress. Enters student grades into grading systems as necessary
Maintains record of student remediation information
Provides assistance to faculty to prepare teaching materials for lecture, labs, or clinics
Picks up mail. Reads, sorts and delivers mail as appropriate
Provides support to search committees and/or other committees as assigned
Qualification
Required
High school diploma or equivalent AND two years additional training or related experience OR one year of secretarial training may substitute for experience
Basic computer knowledge and ability to operate standard office software (Microsoft Office applications)
Excellent verbal and written communication skills
Knowledge of medical/dental terminology
Basic mathematical skills
Preferred
Associate Degree in related field
Two years in a higher education office support setting
Company
WVU Medicine
West Virginia University Health System is a non-profit organization that offers a full range of healthcare services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Albert L. Wright, Jr.
President and CEO
Zach Kerns
VP of Finance / CFO East Region
Recent News
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