AHIMA · 7 hours ago
Executive Assistant - Remote
United States
Full-time
Remote
Senior Level
5+ years expAHIMA is a global nonprofit organization dedicated to health information management and improving healthcare quality. The Executive Assistant role provides high-level administrative support to the CEO and CFO while also managing projects for the HR department, requiring strong organizational skills and discretion.
Health CareInformation ServicesProfessional Services
Responsibilities
Preparing correspondence, presentations, meeting materials, and minutes for executive meetings, internal teams, and organizational events
Coordinating all aspects of AHIMA Connect and other staff meetings, including scheduling, agenda development, and preparation of presentation materials
Managing daily schedules, travel arrangements, and expense reporting for the executives
Overseeing special projects and ensuring timely progress and completion
Communicating key issues, updates, and information in a clear, concise, and well-organized manner to support informed decision-making
Handling confidential and sensitive information with the highest level of discretion and professionalism
Managing organizational resources such as staff organization charts, internal directories, birthday and anniversary lists, and employee life‑event acknowledgments
Providing project management support for HR projects such as staff events, employee training, surveys, annual compliance reporting, etc
Collaborating with HR to maintain and enhance AHIMA's SharePoint site, ensuring employee communications, resources, and information remain accurate, accessible, and well-organized
Maintaining confidentiality and exercising sound judgement when handling sensitive information
Qualification
Required
Minimum of five years of executive-level administrative support
Demonstrated ability to multi-task and drive projects from inception to completion
Strong organizational and time management skills with exceptional attention to detail
Excellent project management skills and experience managing projects with internal and external stakeholders
Fluent in Microsoft Office Suite, and Microsoft Teams
Ability to maintain strict confidentiality and handle sensitive information appropriately
Excellent verbal/written communication, listening skills, and the ability to communicate with executive level positions
Company
AHIMA
AHIMA (American Health Information Management Association) is a global nonprofit association of health information (HI) professionals with more than 61,000 members and more than 88,000 credentials in the field.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
David Cella
Chief Executive Officer
Recent News
American Health Information Management Association (AHIMA)
2025-11-24
American Health Information Management Association (AHIMA)
2025-10-21
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