Washoe County School District · 1 day ago
Fixed Asset Specialist (40hrs/wk, 260 days)
Reno, NV
Full-time
Onsite
Mid Level
$25.26/hr - $30.45/hr
3+ years expWashoe County School District is dedicated to maintaining accurate property and equipment records. The Fixed Asset Specialist will manage asset inventory, oversee electronic waste, and coordinate surplus property disposal while ensuring compliance with relevant regulations.
Association
Responsibilities
Following Nevada Revised Statutes (NRS) and Nevada Department of Education requirements assigns asset tags or other methods of identifying all equipment and fixed assets owned or in custody of the district
Develops detailed descriptions of current property and equipment
Inputs data and maintains computerized fixed assets inventory system
Maintains documents to provide historical records of assigned asset tags
Prepares monthly reconciliation reports for capital and non-capital assets including identifying correcting journal entries needed and submits to Assistant Controller
Reviewing purchase orders for proper coding
Working with sites to determine whether items listed separately on Purchase Orders are part of a larger asset. Searches records for information needed by district personnel, accountants, police, insurance agencies, the public and others
Assists district personnel in relocations services; provides documentary support for relocations of property and equipment
Prioritizes workload and projects to meet deadlines and needs of district sites and departments
Coordinates with sites and departments and provides guidance/training on correct processes for purchasing, tagging, and disposing of equipment
Supervises and provides training to Property Control Clerk and clerical staff to ensure uniformity in the database and consistency of procedures
Makes recommendations and provides supporting evidence for changes in procedures relating to tagging and tracking of assets
Works directly with school administration and site facility coordinators to provide training and guidance on the asset tagging and inventory processes
Maintains detailed electronic waste (e-waste) Certificates of Destruction documentation. Provides information to department administrators, School Police and other authorities
Communicates with and directs e-waste Vendor regarding volume and organization of e-waste to be removed from the district. Manages scheduling and materials needed for efficient removal
Uses independent judgement to inspect property and equipment to determine condition and value and recommends proper disposition and disposal of property. Makes determinations based on district guidelines regarding safety, operation, levels of functionality, estimated salvage value and storage availability at District warehouse facilities
Stores reusable surplus property
Maintains surplus property storage locations in an orderly manner
Maintains records pertaining to the disposal of property
Advises district personnel in disposal procedures
Identifies available surplus for redistribution to sites and the coordination of e-waste removal
Collaborates with Capital Projects and sites to determine the replacement and relocation of equipment when a school receives new equipment as part of a revitalization, major upgrade or during the demolition of an existing school
In compliance with state laws and district regulations, organizes, invites, and accepts bids, and conducts sale of surplus or obsolete property and equipment
Stores and maintains dormant files of property and equipment
Advises public on acquisition procedures of surplus property
Prepares detailed information and staff report for Declaration of Surplus report to the Board of Trustees
Communicates and organizes sale of surplus equipment with Vendor
Reconciles auction representative Sales Statements
Submits information to Accounts Payable for deposit
Maintains and reconciles recycling records pertaining to the disposal of surplus metal
Communicates with Vendor and corrects any discrepancies
Submits information to Accounts Payable for deposit
Qualification
Required
High School diploma or equivalent
Three (3) years of responsible office experience providing a working knowledge of bookkeeping and/or inventory management practices and procedures
Basic procedures and practices related to inventory and records management
Basic accounting principles, procedures and terminology
Computerized accounting systems
Applicable record keeping needs of not for profit organizations and/or school districts
Applicable laws, rules and regulations governing the maintenance of financial records
Current laws and regulations concerning the transfer or disposal of property and equipment
Current office methods, practices and equipment
Safe driving principles and practices
Performing technical clerical work using independent judgment
Coordinating and conducting routine and detailed projects
Preparing, maintaining and researching a variety of detailed and computerized records
Analyzing requests for information and providing such information with speed and accuracy
Researching and complying with all applicable laws and regulations
Interpreting and communicating policies and procedures
Making accurate mathematical computations
Establishing and maintaining effective working relationships with those contacted in the course of work
Timely and accurate completion of projects
Strong verbal and written communication skills
Possession of a valid Nevada driver's license with a driving record acceptable to the enforced policies of the Washoe County School District
Benefits
No waiting period on Medical, Dental, Vision and Life Insurance
Sick Leave, Holiday Pay and Vacation Pay
Public Employees Retirement System (PERS)
Salary Increases
Longevity Bonuses
Guidance Resources
And More - Visit our Benefits page for more information.
Company
Washoe County School District
Nevada's second largest school district serving the Reno/Sparks and surrounding areas.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Adam Searcy
Chief Operating Officer
Chris Turner, Ed.D.
Chief Information Officer
Recent News
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