Mindlance · 2 weeks ago
Project Manager
North Chicago, IL
Contract
Hybrid
Entry, Mid Level
$32/hr - $35/hr
1+ years expMindlance is an advertising agency seeking a Project Manager I to oversee the planning, scheduling, and execution of projects within the agency. The role involves managing multiple projects, maintaining timelines, and ensuring that deliverables meet budget and strategy requirements.
Human Resources
Hiring Manager
Dikshit Jagota
Responsibilities
Managing multiple projects in varying stages of development
Developing and maintaining timelines
Allocating and securing resources
Adaptability and problem-solving
Note taking
Client-service attitude workstyle
Working with others without direct authority to advance projects
Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget
Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items
Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront)
Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with Promotional Material Review Process
Coordinate interactive resources with studio/programming/creative leads
Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns
Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)
Track time on a daily basis
Assist with providing estimates
Assist with billing and ensure billing is completed on schedule
Adherence to all company-wide financial policies
Understand promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance
Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving
Demonstrate clear and concise written and verbal communication skills
Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload
Possess ability to work in a high-volume, rapidly paced environment
Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)
Qualification
Required
Advertising agency experience (within the last 2-3) within account/client services
1 year of pharmaceutical (not healthcare) experience within the agency
Extremely detail-oriented
Ability to manage multiple projects at the same time
Proactive, problem-solving skills
Ability to develop, maintain and manage project timelines
Advertising Agency Experience (within last 2-3 years)
Bachelor degree required
1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plus
Strong attention to detail and excellent communications skills: verbal, presentation, written
Understanding of print and digital project lifecycles and different project management methodologies/styles
Familiarity with print production process, web technologies and digital trends
High energy, positive, organized individual who is comfortable in a high-visibility role
Great collaborator with ability to focus on both the big picture and small details
Preferred
Digital experience
Pharmaceutical marketing experience (last 2-3 years)
Print-production experience
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
Kelly Services, Inc.
2025-05-17
2025-04-14
Company data provided by crunchbase