Dublin City Schools · 1 week ago
Fiscal Specialist / Accounting / Public Records Request- Central Office
Dublin, OH
Part-time
Onsite
Entry Level
$34.61/hr - $36.38/hr
2+ years expDublin City Schools is seeking a Fiscal Specialist to contribute to a collaborative fiscal team that ensures efficient business operations within the school district. The role involves managing public records requests, accounts payable, and accounts receivable, while also providing support in various accounting functions.
EducationHigher EducationSecondary Education
Responsibilities
Receive and document new public records request in required public records log to be reviewed by the annual auditors
Coordinate with the appropriate department, building and/or district staff member to gather and retrieve the required information to answer the public records request in a timely manner
Communicate with District outside legal counsel when necessary in help fulfilling the records request or responding to the requestor
Review fulfilled answer records request for confidential information and redact as necessary or forward to District outside legal counsel for redaction when appropriate
Document fulfilled requests in public records log and distribute the fulfilled public records request to the requestor
Verifies and helps establish appropriations accounts
Provides information and answers questions concerning software applications regarding budgetary issues
Works on special cost studies and other projects relating to financial information as assigned
Reviews district requisitions daily and converts requisitions to purchase orders
Maintains accountability over blanket purchase orders, outstanding purchase orders, and multiple invoice purchase orders to ensure no double payments to vendors
Verifies and maintains accurate vendor number files for district and building use in purchase order processing
Communicates with vendors on district policies on purchase orders and partial purchase order payments
Assists Budgetary Coordinator with internal controls and audit
Ensures that all posting for expenses and revenue have been made by month end. Assists in preparing month end closing
Assists in training district personnel in budgetary, purchasing, accounting procedures; policies and procedures; and electronic applications
Matches invoices with purchase orders, verifies extensions, reconciles credit card statement with detail documentation, reviews petty cash checking replenishments packets, and processes accounts payable checks including memo checks
Processes employee reimbursements in a timely and efficient manner
Maintains trouble payment files and vendor correspondence file
Handles vendor phone calls on payment inquiries
Communicates with buildings/departments regarding verifications for release of purchase orders for payment
Works with other Fiscal Specialists to process payments for fringe benefits
Reviews district requisitions daily and converts requisitions to purchase orders
Reviews accounts payable warrants with invoices for accuracy prior to mailing out checks to vendors and files verified warrant packets
Maintains control over check and purchase order processing and mailing to vendors
Communicates with district support organizations as necessary, maintains and updates current listing of district support organization leadership, and collects each organization's documentation as required by board policy
Assists Budgetary Coordinator with fixed asset accounting
Maintains control over district postage meter to ensure an appropriate balance is maintained and to deter abuse. Processes postage charges to buildings and departments in a timely manner
Prepares daily receipts for posting and then deposits funds daily with depository
Orders and maintains banking supplies for all district buildings and departments
Coordinates the annual distribution and collection of the cash banks from athletic and food service departments as well as the ordering of cash banks with the district depository when needed
Acts as liaison with auxiliary schools to ensure compliance and accuracy of money received and expended by processing requisitions; tracking revenues, expenditures, and remaining balances; and communicating with schools on a monthly basis
Posts Accounts Receivable checks, sends out past due notices, and other duties associated with Accounts Receivable including but not limited to Community Ed, facility rental, literary conference, Latchkey and Tolles
Places copy paper orders as needed and charges appropriate building accounts for paper received. Also, receives all copy paper invoices and prepares them for payment
Processes budgetary account modifications/transfers as requested by various buildings and departments including but not limited to memo deductions, refunds, reduction of expenses, receipt corrections, expense corrections, returned checks and purchase from another organization transactions
Reviews financial packets and receipts in SCView to ensure that each packet is complete
Prepares Dublin fuel bill for posting
Prepares end of month memo receipts to ensure that Accounting is balanced to Payroll
Establishes and maintains cooperative professional relationships
Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district
Exhibits professional behavior, emotional stability, and sound judgment
Maintains confidentiality and respect for confidential information at all times
Other duties as assigned by the Treasurer or his/her designee
Qualification
Required
Ability to master the responsibilities of a specific subcategory of fiscal specialist performance responsibilities with the willingness and aptitude to perform other responsibilities as needed
Demonstrated experience and proficiency in using electronic spreadsheets, word processing, and data base applications
Carries out all assignments in a professional manner and maintains a high standard of due professional care in all work performed
Strong customer service skills able to resolve issues in a professional manner with a positive attitude
Strong interpersonal and written/oral communication skills
The ability to work cooperatively with others and to take instruction
Exhibits professional behavior, emotional stability, and sound judgment
Maintains confidentiality and respect for confidential information at all times
Preferred
An associate degree in accounting/business is preferred, but a high school education with training and experience in essential elements of fiscal operations will be considered
At least two years of experience in processing accounts payable and/or accounts receivable working with computerized school accounting systems, USAS-R and SCView preferred
Such alternatives to the above qualifications as the Board may find appropriate and acceptable
Benefits
10 paid holidays
Company
Dublin City Schools
Dublin City Schools is an educational institution that provides education courses and cultural programs to its students.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John Marschhausen, Ph.D.
Superintendent/CEO
Brian Kern
Treasurer/CFO
Recent News
Columbus Business First
2025-01-30
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