Smithbucklin · 20 hours ago
Hotel Site Selection Coordinator
Chicago, IL
Full-time
Hybrid
Mid Level
$65K/yr - $70K/yr
3+ years expSmithbucklin is a 650-person, employee-owned professional services company with over 70 years of experience in the association market. They are seeking a Hotel Site Selection Coordinator to support Site Selection and Contract negotiations for client events, assisting with administrative tasks and sourcing for small events.
EventsNon Profit
No H1B
U.S. Citizen Only
Responsibilities
Create Request for Proposals (RFPs) to secure appropriate room blocks, logistical event needs, and pricing from hotels and convention centers
Draft hotel contracts
Tracks supplier option dates and follows-up with team members and venues of program status
Negotiates and confirms critical program components with team, utilizing basic terms and conditions, and/or modifying pre-existing master policies to meet individual client requirements
Proactively negotiates prices, concessions and contract terms for small meeting contracts
Communicates with client teams and suppliers on a timely basis
Follows internal standard operating procedures for all sourcing activity, including use of Smithbucklin contract and amendment templates
Support sourcing managers with data entry of contracted details and negotiating savings accurately in CVENT, ensuring data integrity
Support sourcing managers and conference leads in creating liability summaries, creating PowerPoint presentations and researching properties
Qualification
Required
3+ years of experience in project, event or meeting management, at least 1 in sourcing/purchasing role
Proven negotiation skills and prior successful experience in developing and maintaining key partner relationships
Strong communication skills and a high degree of responsibility, initiative and professionalism
Ability to handle fluctuations in workload and multitask while meeting project deadlines
Proven aptitude for technology and/or software solutions and analytical skills
Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Preferred
Experience sourcing in CVENT
Benefits
Hybrid environment offers you the option of working from home two days per week
100 percent employee-owned company
Company
Smithbucklin
For 75 years, Smithbucklin has been a trusted steward for our association, society, and community partners, deeply vested in each one’s purpose, goals, values, and long-term success.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Matt Sanderson
President & CEO
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