LaunchCapital · 14 hours ago
Executive Assistant
Somerville, MA
Full-time
Hybrid
Mid Level
$70K/yr - $120K/yr
3+ years expFormlabs is a company that is changing how the world creates through innovative 3D printing technology. As an Executive Assistant, you will support C-suite executives by managing their calendars, organizing travel, and ensuring smooth internal communications and events.
ConsumerInformation TechnologyMedical DevicePublishing
Responsibilities
Manage the calendars of 2-3 of our C-suite Executives; this includes proactive looking forward (weeks or months at a time), paying attention to business priorities to help elevate and guard time, and navigating unexpected and real-time changes throughout the day
Be the professional internal and external face for executives –both cross-functionally across the business, and externally with clients, investors, and candidates. Ensure that Formlabs is always presented in the most professional light (organized, polished, on-time, communicative)
Organize seamless executive travel. Your stakeholders have global teams and international travel throughout the year. These trips typically involve complex itineraries – multiple stakeholder meetings, very busy schedules, and various stops. Plan for the unexpected so that travel goes as smoothly as possible
Own executive credit cards and receipts. Submit all expense reports on time, and in line with global purchasing policies. Often this means learning the ins-and-outs of our business and finance processes, so that you can move quickly and accurately when purchasing
Contribute significantly to internal communications for your executive’s departments. Own end-to-end communication streams (this often includes technology set up, content planning, day-of execution, email summaries, and live troubleshooting)
Project manage and effectively organize leadership level and department wide events like off-sites, kickoffs, and conferences. Scope of events ranges from 10-500 attendees
Beyond your executives: Continuously find ways to reduce operational inefficiencies across the business, so we can work more efficiently (automating email groups, updating knowledge management, identifying a tool or resource that will improve how G&A works)
Qualification
Required
Minimum of 3 days in-office at Somerville, MA headquarters
Previous success in a fast-paced and high-autonomy environment, with limited resources and high individual ownership
Experience as a successful Executive Assistant or Operational Manager in a high-growth and quickly changing environment
Collaborative in nature with cultural fluency and flexibility to work effectively with diverse personalities and working styles
Strong prioritization and time management skills
Passion for technology, innovation, and entrepreneurship
Ability to be thoughtfully networked across the organization and a trusted partner to executives and colleagues
Understanding of business competencies, including business model, revenue goals, and path to profitability
Independent and resourceful with a proven ability to get the job done
Ability to navigate tech stack including G-Suite, Slack, Coupa for purchasing, Zoom
Proficient in document creation and management in Sheets or Excel, Google Slides or PowerPoint
Benefits
Robust equity program to build future wealth through RSUs
Comprehensive healthcare coverage (Medical, Dental, Vision)
Low cost fund options in our 401K and access to advisors
Generous paid Parental Leave (up to 16 weeks)
Tenure-based paid Sabbatical Leave (up to 6 weeks)
Flexible Out of Office Plan – Take time when you need it
Ample on-site parking & pre-tax commuter benefits
Healthy on-site lunches, snacks, beverages, & treats
Regular sponsored professional development opportunities
Many opt-in culture events across our diverse community
And of course… unlimited 3D prints
Company
LaunchCapital
LaunchCapital is focused on entrepreneurs at the seed stage.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase