Seabreeze Management Company, Inc. · 8 hours ago
HOA Assistant General Manager (CA)
Port Hueneme,CA,US
Full-time
Onsite
Mid LevelSeabreeze Management Company is a full-service property management firm with a diverse portfolio of over 150,000 properties. The Assistant General Manager supports the General Manager and Board of Directors by handling administrative tasks, preparing correspondence and reports, and ensuring efficient office operations.
Real Estate
Responsibilities
Provide confidential administrative and project support to the General Manager and Board of Directors
Prepare correspondence and reports for the General Manager, Board of Directors and Committee Chairs
Assist in establishing and maintaining procedures, as required, for the efficient functioning of the office of the Association. Assure office environment is clean, orderly and supplies are ordered as required. Coordinate service as needed for maintaining office equipment (e.g. copy machine, computers, and postage machine)
Assist General Manager in coordinating office workflow, reports, and other such communications to meet deadlines
Maintain the official database of Association homeowners and residents, which requires the processing of all record changes; reviews, corrections, and updates the database on a daily basis in conjunction with the accounting department at the Management Company
Maintain an email address system for the residents and an electronic file for each unit for all electronic filing
Collect and prepare information for the General Manager’s use in discussion and meetings of Board of Directors and other Association business
Coordinate information and compile the monthly Board packets as directed by the General Manager
Prepare responses to resident correspondence as directed by the Senior Community and reports on the response
Prepare all violation correspondence at the direction of the Senior Community Manager
Prepare and mail notices to homeowners regarding rules violations, architectural control requests and performs follow up and rules enforcement administration
Perform special project assignments at the Senior Community Manager’s direction
Work with and assists General Manager as directed with outside contractors to ensure successful completion of contracts
Contact businesses or individuals for bids and estimates as directed by the General Manager
Process architectural applications, correspond with homeowners to assist in architectural process as well as prepare architectural packet for committee meetings
Review bids for conformity to contract requirements and makes recommendations to General Manager
At the discretion of the General Manager, be available to inspect the property for maintenance related items, violations of the Rules and Regulations and meet with association vendors to inspect and check on projects. In addition, compose and prepare a report of items identified, and report to the General Manager on any critical items
Other duties as assigned
Qualification
Required
Effectively coordinate multiple projects, use time management skills and exercise independent judgment
Expert composition and written and oral communication skills
Strong internal/external customer relation skills required to communicate effectively with all levels of management, employees, homeowners, and other stakeholders
Work with confidential/sensitive information and use diplomacy in communicating such information
Effective project management and follow up skills
Professional image or business image per policy
Effectively and efficiently handle shifting priorities and deadlines
Meet scheduling and attendance requirements per policy and the position
Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
Organizational, planning, project management, time management, and problem solving skills
Knowledge of Davis-Stirling Act and how homeowner associations are governed and managed
High School Diploma or equivalent
The individual must have strong written communication skills, and the ability to communicate effectively with employees and clients at all levels of the organization, both verbally and in writing
Regular business hours and must be available for Board meetings after regular business hours, as necessary
Company
Seabreeze Management Company, Inc.
Seabreeze provides full-service property management services for various property types.
Founded in 1987
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Isaiah Henry
Chief Executive Officer
Paul LaiDinh
Business Partner People Operations
Company data provided by crunchbase