Solomon Page · 4 hours ago
Executive Assistant
Burbank, CA
Contract
Hybrid
Mid Level
$30/hr - $32/hr
3+ years expSolomon Page is a specialty provider of staffing and executive search solutions. They are looking for an Executive Assistant to provide support for senior executives in the Digital Marketing department, managing schedules, travel arrangements, and various administrative tasks to ensure smooth operations in a fast-paced environment.
Asset ManagementConsultingProfessional Services
Hiring Manager
Celia Baybutt
Responsibilities
Manages schedule, calendar and meetings for the SVP, Digital Marketing and VP, Digital Marketing and their respective departments as needed (approximately 80 people total)
Travel: Arrange executive air travel, lodging, ground transportation, remote offices/access, and other travel logistics
Manages Travel and Expense reports (including understanding of company expense policies) and reconciles credit card account as needed
Maintains standards of strict confidentiality with respect to all matters and documents
Promotes teamwork both internally and externally and works exceptionally well with executives, staff, and external associates, visitors at all levels
Assists with departmental tasks, including conference room requests, team events, employee recognition efforts, offsites
Ability to handle teleconferencing and large meetings setup over video remotely
Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services
Occasionally creates presentations using Keynote, Google Docs or MS Office Suite
Drafts correspondence for department initiatives on behalf of SVP, Digital Marketing and VP, Digital Marketing
Complete other administrative duties and departmental projects as assigned
Stakeholder Management & Communication
Meeting Coordination and Reporting: book conference rooms, issue meeting requests through Outlook, coordinate agenda and other handouts, print items for meetings, send emails, take meeting notes, and follow up with attendees
Interacts with senior executives and their offices, as needed, across The Company and other external companies
Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc
Qualification
Required
3 years experience on a high-volume senior executives desk
Excellent computer proficiency – Mac & Windows: Microsoft Word, Excel, PowerPoint
Excellent and professional phone skills
Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
Extremely comfortable working in fast-paced environments
Detail oriented with the ability to maintain professionalism under pressure
Ability to anticipate needs, be proactive, resourceful and flexible
Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels
Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
Effective communicator, both verbally and written
Proactive in thinking of ways to improve productivity and efficiency
Ability to be flexible with work schedule. Some overtime required
SAP experience
Entertainment or marketing experience
Previous Executive support experience in a digital environment
Preferred
Experience working with International territories and time zones preferred
Benefits
Medical
Dental
401(k)
Direct deposit
Commuter benefits
Company
Solomon Page
Founded in 1990, Solomon Page is a leading staffing and executive search firm headquartered in New York City with offices across the United States.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lloyd Solomon
Managing Director
Rachel Tigges
CMO
Company data provided by crunchbase