Virginia Department of Social Services · 1 month ago
Administrative Program Assistant I - HR
107 N. Kent St., Third Floor, Winchester, VA, 22601, US
Full-time
Onsite
New Grad, Entry LevelThe Virginia Department of Social Services is seeking an Administrative Program Assistant I with a focus on human resources. The role involves performing complex office and administrative support duties, managing personnel records, and assisting in various HR functions such as scheduling interviews and maintaining applicant files.
Government Administration
Responsibilities
Conducts business with the public, employees and other departments, answering questions and providing support
Maintains and updates personnel records, to include recruitment files or other specialized records and reports in the administrative unit
Supports the IT department and Fiscal department by maintaining records and filing paperwork
Explains and gathers information regarding specific polices, and procedures
Records information such as personnel, statistical or fiscal data and compiles informational reports
Sets up hardware or loads software under carefully controlled parameters
Composes routine, non-routine, sensitive and confidential memos, reports, forms, or other correspondence
Qualification
Required
High school diploma supplemented with postsecondary coursework in office or business administration, HR, computer science or related field, and clerical or administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities
Considerable knowledge of: office practices and procedures; agency policies and procedures as related to the subject area; and personal computer and office and agency software
Working knowledge of: basic math, accounting and bookkeeping
English, grammar, and use of the dictionary; and laws, rules, regulations pertaining to the subject area
Some knowledge of technical aspects of program area (HR)
Skill in operating a variety of automated office equipment including the calculator, fax/copier and computer-driven word processing, spreadsheet, graphics and file maintenance programs
Demonstrated ability to: interact professionally with all levels of agency personnel and the public; communicate effectively both orally and in writing; analyze and manipulate data and prepare reports; maintain complex records; assemble and organize data and prepare reports; make required mathematical computations; interpret and follow oral and written policies, procedures, rules and regulations; maintain harmonious working and public relations; organize and prioritize work and make independent work processing decisions
Preferred
Associate Degree in Business Administration or HR
Previous experience as a Human Resources Assistant or similar
Company
Virginia Department of Social Services
VDSS is one of the largest Commonwealth agencies, partnering with 120 local departments of social services, along with faith-based and non-profit organizations, to promote the well-being of children and families statewide.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kevin Platea
Deputy Chief Information Officer
Kimberly Jones
Chief Learning and Development Officer
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