Waccamaw Management, LLC · 1 day ago
Billing Manager
Bedford, NH
Full-time
Onsite
Entry, Mid Level
2+ years expAssocia is a leading company providing financial services to community associations across North America. The Billing Manager will be responsible for managing corporate billing tasks, overseeing collections, and supporting month-end close activities to ensure timely and accurate financial operations.
Management ConsultingProperty ManagementReal Estate
Responsibilities
Corporate Billing: Process and manage all corporate billing tasks, ensuring invoices are generated accurately and on time for corporate clients
AOC Billing: Handle all aspects of billing related to AOC (Commerce - Maintenance), including data entry, invoicing, and reconciliation
Admin Billing: Oversee administrative billing tasks, ensuring accurate processing of internal and external invoices
Ad-Hoc (Green Folder) Billing: Manage special billing requests, including handling the "Green Folder" process, which may involve unique or non-standard billing scenarios
Corporate Collections: Monitor and follow up on outstanding corporate receivables, ensuring timely collections and resolution of any billing discrepancies. Report on findings for AR call with corporate
Bank Reconciliation (NBT): Perform bank reconciliations for the NBT accounts to ensure all transactions are accounted for accurately
Month-End Close Assistance:Support month-end close activities for corporate billing, ensuring proper accounting entries, accruals, and adjustments are made
Management Fee Uploads:Process monthly management fee uploads, ensuring accurate and timely billing and accounting entries
Concur Expenses Billing:Oversee the billing and reconciliation of Concur expense reports, ensuring alignment with corporate policies and accurate expense allocation
Insurance Claim Billing:Process billing related to insurance premiums, claims, and reimbursements, ensuring compliance with insurance policies and financial guidelines
Credit Memos:Issue and track credit memos for corporate accounts when necessary, ensuring accuracy and proper documentation
Corporate Accounts Payable (AP):Assist with corporate accounts payable tasks, including reviewing and processing vendor invoices and payments
Qualification
Required
Minimum of 2-3 years of experience in billing, accounts receivable, accounts payable, or a related finance/accounting role
Strong knowledge of billing processes and systems, including corporate billing, reconciliations, and collections
Familiarity with general accounting principles and month-end close processes
Proficient in Microsoft Office Suite (Excel, Word, Outlook), with advanced Excel skills preferred
Excellent organizational skills and attention to detail
Strong communication skills, both written and verbal
Ability to handle multiple tasks and meet deadlines in a fast-paced environment
Problem-solving skills and ability to resolve billing issues effectively
Preferred
Experience with billing software and financial systems (e.g., Strongroom, Metrix, MS D365) is a plus
Experience with bank reconciliations and insurance billing
Knowledge of credit memo processing and corporate accounts payable functions
Familiarity with financial reporting and reconciliation processes for month-end close
Benefits
Medical, dental, and vision insurance
401k
Disability insurance
Support with wellness and development initiatives
Company
Waccamaw Management, LLC
Waccamaw Management, LLC was founded in 1987 with current ownership in place since 2005.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase