athenahealth · 9 hours ago
Senior Executive Assistant
Boston, MA
Full-time
Hybrid
Mid, Senior Level
$67K/yr - $115K/yr
5+ years expathenahealth is dedicated to creating a thriving ecosystem for accessible and sustainable healthcare. They are seeking a strategic Executive Assistant to support the Chief Product and Operations Officer by managing executive operations and enhancing team productivity through effective calendar management and project coordination.
Enterprise SoftwareHealth CareInformation TechnologyMedical
Responsibilities
Manage executive calendar with strategic foresight, operating two weeks to four months ahead to anticipate needs and optimize time allocation
Provide daily calendar preparation and email briefings to ensure executive readiness for upcoming priorities
Proactively identify scheduling conflicts and resolve competing priorities with minimal executive involvement
Design and implement thoughtful calendar management processes that reflect executive priorities and maximize productivity
Co-own and manage operations project management alongside the Chief of Staff
Drive cross-functional collaboration and communication across the organization to ensure alignment and efficiency
Partner with the Chief of Staff and Communications teams on internal communications coordination for the CPOO organization
Identify process improvement opportunities and implement iterations that enhance team productivity and capacity
Establish and maintain workflows that optimize executive and team time
Leverage AI and productivity tools to drive automation, quality, and accuracy in executive operations and administrative workflows
Evangelize new and evolving tools across the team to enhance capabilities and operational success
Stay current on emerging technologies and identify opportunities to integrate them into daily operations
Help team members level up their use of technology and operational best practices
Arrange detailed travel plans, itineraries, and meeting agendas
Process expense reports and manage invoices with accuracy and attention to detail
Prepare and format professional reports and presentations, including content development
Serve as a professional point of contact for internal and external stakeholders
Research, prioritize, and follow up on incoming issues and requests
Complete ad hoc assignments as directed by leadership
Qualification
Required
Bachelor's degree preferred or equivalent experience in a strategic executive support role
5+ years of Executive Assistant experience supporting C-suite or senior executives; experience in technology or healthcare organizations preferred
Demonstrated project management skills with ability to manage multiple complex initiatives simultaneously (Project Management Professional or equivalent certificate a plus)
Exceptional written and verbal communication skills with ability to interact professionally and strategically across all organizational levels
Deep expertise in operational best practices for highly busy executives
Experience leveraging AI tools and automation technologies to drive efficiency and quality
Proven ability to identify process improvements and implement operational iterations
Strong relationship-building skills with internal and external stakeholders
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams)
Excitement about learning, adopting, and evangelizing new tools and technologies
Strategic thinker who operates with 2-6 weeks of foresight and anticipates executive needs
Proactive problem-solver who identifies opportunities for improvement without being asked
Founding mindset - excited to build and establish best-in-class EA operations within a newly expanded organization
Ability to work independently and as part of a cross-functional, cross-geography team
High degree of discretion and confidentiality in handling sensitive information
Demonstrates initiative, flexibility, and adaptability in a dynamic environment
Commitment to excellence and continuous improvement in all aspects of work
Ability to act as a model athenista: tenacious, teacher, learner, and customer-oriented
Preferred
Experience in technology or healthcare organizations preferred
Project Management Professional or equivalent certificate a plus
Benefits
Commuter support
Employee assistance programs
Tuition assistance
Employee resource groups
Collaborative workspaces
Flexibility
Book clubs
External speakers
Hackathons
Company
athenahealth
Athenahealth is a provider of medical practice automation and claims management software to medical groups and health systems.
5001-10000 employees
H1B Sponsorship
athenahealth has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (94)
2024 (84)
2023 (61)
2022 (108)
2021 (84)
2020 (74)
Funding
Current Stage
Public CompanyTotal Funding
$40MKey Investors
Venrock
2021-11-22Acquired
2017-05-18Post Ipo Equity
2007-09-20IPO
Leadership Team
Eddie Ross
Vice President, Payer
Anil Patil
Executive Director Engineering
Recent News
2026-01-19
2026-01-16
HealthCareIT News
2025-12-30
Company data provided by crunchbase