ECU Communications · 2 hours ago
Administrative Assistant
Washington, DC
Full-time
Onsite
Mid, Senior Level
5+ years expECU Communications is seeking a qualified Administrative Assistant to support a Federal Government contract. The role involves managing day-to-day administrative affairs, maintaining the client's calendar, and coordinating various administrative tasks.
AdvertisingAdvertising PlatformsAffiliate MarketingMarket Research
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage the day-to-day administrative affairs of the client
Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary
Coordinate administrative tasks and oversee designated administrative operations
Accurately enter information into databases/tracking systems
Prepare agendas, presentation materials, meeting requests and meeting minutes
Answer and screen incoming calls and direct calls to appropriate action officer
Draft email responses and general correspondence on behalf of the client
Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes
Compile input for and draft/organize a variety of reports
Compile daily, weekly and monthly social media, web and other relevant metrics reports
Provide expertise in measuring and assessing metrics to inform strategy
Maintain stakeholder email and distribution lists
Ensure effective document management
Maintain templates and resources
Assist with processing requests for travel, training, and reimbursements
Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with appropriate staff and with external stakeholders
Establish and maintain effective and appropriate working relationships with contractors and staff
Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills
Consistently communicate with a high degree of professionalism, diplomacy and tact
Qualification
Required
Minimum 5 years' experience to support a Federal Government contract
Must pass a background check for security clearance
Must be a U.S. citizen
Must be able to work on site in Washington, DC/Alexandria, VA
Manage the day-to-day administrative affairs of the client
Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary
Coordinate administrative tasks and oversee designated administrative operations
Accurately enter information into databases/tracking systems
Prepare agendas, presentation materials, meeting requests and meeting minutes
Answer and screen incoming calls and direct calls to appropriate action officer
Draft email responses and general correspondence on behalf of the client
Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes
Compile input for and draft/organize a variety of reports
Compile daily, weekly and monthly social media, web and other relevant metrics reports
Provide expertise in measuring and assessing metrics to inform strategy
Maintain stakeholder email and distribution lists
Ensure effective document management
Maintain templates and resources
Assist with processing requests for travel, training, and reimbursements
Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with appropriate staff and with external stakeholders
Establish and maintain effective and appropriate working relationships with contractors and staff
Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills
Consistently communicate with a high degree of professionalism, diplomacy and tact
Familiarity with federal communication requirements, including the 'Plain Writing Act of 2010' and Section 508 compliance
Minimum 5 years' professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies
Minimum 5 years' experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines
Minimum of 5 years' experience entering information into databases/tracking systems and creating and formatting reports and presentations
Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint
Familiarity with office procedures and software is essential
Must be able to work at a fast pace with tight deadlines
Ability to learn quickly, adapt, organize, and prioritize work is essential
Strong verbal and written communication skills are required
Excellent interpersonal skills and problem-solving skills are a must
Must be highly organized with a strong attention to detail
This is a full-time, on-site position located at the client's facility in Washington DC/Alexandria, VA
Preferred
Degree in communications, public relations, marketing, data analytics, or a related field is preferred
Benefits
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
ECU Communications
ECU Communications is an advertising agency company for Business Consulting, and Multi-cultural & governmental services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase