Big Shot Pictures · 2 days ago
Executive Assistant to Chief Executive Officer
LA Metro Area
Full-time
Onsite
Mid Level
4+ years expBig Shot Pictures is a next generation animation company that produces the franchises of tomorrow. They are seeking an Executive Assistant to the CEO to provide high-level administrative support, manage travel arrangements, and assist in planning company events.
Entertainment
Hiring Manager
Sherry Liu
Responsibilities
Provide daily administrative support on a high-volume desk, including but not limited to handling executive’s calendar and phone sheet, scheduling meetings, arranging conference details and A/V presentation set-up
Arrange detailed domestic and international travel plans: booking car services, ground transportation, private and commercial flights, catering, and hotel accommodations
Manage email distributions, compile weekend reading logs, prepare expense reports, and update contact cards as business relationships and conversations progress with partners, colleagues, and industry leaders
Perform office administrative duties: monitoring inventory and replenishing office supplies, managing meal orders / catering needs, sorting mail, etc
Lend support in planning and executing company events and initiatives (screenings/premieres, conferences, etc.), collaborating with cross-functional teams
Track action items and anticipate executive’s needs while maintaining confidentiality across all business matters
Qualification
Required
Minimum 4 years of related experience, supporting C-level executives, preferably in the entertainment, media, or talent management industries
Proficient in Zoom, Google Suite and Microsoft Suite software, including Word, Excel, PowerPoint, Outlook, and OneDrive
Strong multitasking skills, with the ability to prioritize work to ensure timely and accurate completion of assignments
Strong relationship and interpersonal skills; able to work both independently and collaboratively
Ability to perform effectively and maintain composure under tight deadlines
Excellent written and verbal communication skills
Highly organized, detail-oriented, and capable of managing multiple priorities
Consistent in meeting deadlines and executing tasks with efficiency and accuracy
Skilled problem solver and team builder with a positive attitude
Flexible and adaptable in environments where priorities and needs frequently shift
Available to provide on-call support off hours, if needed for urgent or time-sensitive matters
Company
Big Shot Pictures
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase