The Salvation Army · 17 hours ago
HR Coordinator
Union, NJ
Full-time
Onsite
New Grad, Entry LevelThe Salvation Army is a social services organization seeking an HR Coordinator to provide HR support and service delivery to the Corps. The role involves administrative assistance, recruiting coordination, payroll and timekeeping support, and managing employee benefits and leaves of absence.
CharityNon ProfitRehabilitation
Responsibilities
Enter and maintain employee data in UKG Pro/Ready, ensuring data accuracy and integrity. This includes new hire enrollments, job, classification, and salary changes, PTO/benefits changes, personal information updates, document uploads, and terminations
Assist employees with account lockouts and password resets. Refer complex technical issues to IT
Assist employees with general UKG questions and concerns, escalating questions to the HR Manager and HR Director as needed
Collaborate with the HR Manager & THQ HRIS team on inter-company transfers and mass employee changes
Guide and assist Corps Officers and Managers/Department Heads through the recruiting and hiring process
Create and edit job postings for approved positions, posting internally and externally
Conduct background checks on employment candidates
Run the Territorial Registry Check on candidates before final CFC/DOA approval
Assist the HRM with the Red Kettle Campaign hiring process
Complete all contingency checks (background & territorial checks)
Enter hired candidates in UKG Pro, and
Terminate seasonal candidates at the end of the season
Support Corps Officers and Department Heads in finalizing the bi-weekly payroll, ensuring timesheets are complete, accurate, and approved by the bi-weekly payroll deadline (Thursdays at noon)
Assist the Payroll Manager with any corrections or payroll exceptions related to the bi-weekly payroll
Run payroll or timekeeping reports as requested by Department Heads or Corps Officers
Support divisional Annual Development Review and merit increase process by tracking completion, following up with employees and managers as needed, and initiating salary changes in UKG Pro
Address minor employee relations concerns, escalating more complex issues to the HR Manager as appropriate
Assist employees and Officers with general & specific HR questions with excellent customer service
Distribute benefits enrollment forms to new hires, tracking completion and receipt of all required documents
Enter and maintain employee data in Chesterfield CRI (Benefits Enrollment) system, including enrollments, terminations, address/job changes, beneficiaries, and related documentation
Coordinate with Chesterfield and related vendors to provide prompt assistance to employees and dependents related to TSA benefits, including health insurance, short-/long-term disability, life insurance, workers’ compensation, pension & retirement, and supplemental insurance (AFLAC)
Answer employee questions and concerns about group benefit programs and refer them to appropriate partner contacts (Chesterfield, Empower, Mutual of America, AFLAC, etc.) for further assistance when needed
Maintain and update the employee benefits files
Provide advice, guidance, direction, and day-to-day support to managers and Officers on various benefits matters
Perform employee benefits audits as needed or as directed by the HR Manager/Director
Initiate the leave administration process promptly after being notified of an imminent leave (FMLA, ASA, USERRA, etc.)
Work closely with employees to ensure all relevant medical documentation is completed and submitted to the appropriate parties for timely review
Ensure compliance with all FMLA/ADA notification requirements, communicating with employees promptly
Protect all employee medical information, ensuring compliance with all federal, state, and local privacy laws
Ensure locations comply with all relevant federal, state, and local employment laws and regulations
Complete requests for employee job and income verifications and unemployment claims
Assist with additional projects, employee events, and duties as assigned by the HR Manager & HR Director
Advanced technological proficiency, including experience with database management, Office 365 products (Teams, Outlook, Word, Excel, PowerPoint, etc.) and Adobe Acrobat Pro
Superior attention to detail with a particular focus on data quality & integrity
Strong verbal and written communication skills, with solid attention to correct spelling and grammar
Excellent organizational skills, planning, and priority-setting, with the ability to manage multiple priorities while meeting deadlines
Reliable and trustworthy, with the discernment to handle sensitive and confidential matters appropriately
Must understand and appreciate The Salvation Army’s mission as a church and a social services organization
Qualification
Required
Enter and maintain employee data in UKG Pro/Ready, ensuring data accuracy and integrity
Assist employees with account lockouts and password resets
Assist employees with general UKG questions and concerns
Collaborate with the HR Manager & THQ HRIS team on inter-company transfers and mass employee changes
Guide and assist Corps Officers and Managers/Department Heads through the recruiting and hiring process
Create and edit job postings for approved positions, posting internally and externally
Conduct background checks on employment candidates
Run the Territorial Registry Check on candidates before final CFC/DOA approval
Assist the HRM with the Red Kettle Campaign hiring process
Complete all contingency checks (background & territorial checks)
Enter hired candidates in UKG Pro
Terminate seasonal candidates at the end of the season
Support Corps Officers and Department Heads in finalizing the bi-weekly payroll
Assist the Payroll Manager with any corrections or payroll exceptions related to the bi-weekly payroll
Run payroll or timekeeping reports as requested by Department Heads or Corps Officers
Support divisional Annual Development Review and merit increase process by tracking completion
Address minor employee relations concerns, escalating more complex issues to the HR Manager as appropriate
Assist employees and Officers with general & specific HR questions with excellent customer service
Distribute benefits enrollment forms to new hires, tracking completion and receipt of all required documents
Enter and maintain employee data in Chesterfield CRI (Benefits Enrollment) system
Coordinate with Chesterfield and related vendors to provide prompt assistance to employees and dependents related to TSA benefits
Answer employee questions and concerns about group benefit programs
Maintain and update the employee benefits files
Provide advice, guidance, direction, and day-to-day support to managers and Officers on various benefits matters
Perform employee benefits audits as needed or as directed by the HR Manager/Director
Initiate the leave administration process promptly after being notified of an imminent leave
Work closely with employees to ensure all relevant medical documentation is completed and submitted
Ensure compliance with all FMLA/ADA notification requirements
Protect all employee medical information, ensuring compliance with all federal, state, and local privacy laws
Ensure locations comply with all relevant federal, state, and local employment laws and regulations
Complete requests for employee job and income verifications and unemployment claims
Assist with additional projects, employee events, and duties as assigned by the HR Manager & HR Director
Advanced technological proficiency, including experience with database management, Office 365 products and Adobe Acrobat Pro
Superior attention to detail with a particular focus on data quality & integrity
Strong verbal and written communication skills, with solid attention to correct spelling and grammar
Excellent organizational skills, planning, and priority-setting, with the ability to manage multiple priorities while meeting deadlines
Reliable and trustworthy, with the discernment to handle sensitive and confidential matters appropriately
Must understand and appreciate The Salvation Army's mission as a church and a social services organization
Preferred
Bilingual (Spanish and English)
Degree in a relevant field (Associate/Bachelor's)
Experience in HR, recruiting, and HRIS applications
HR Certification (aPHR, PHR, or SHRM-CP)
Knowledge of relevant federal and state employment laws and regulations
Cultural awareness and sensitivity, with a passion for promoting inclusiveness and belonging in the organization
Benefits
Health insurance
Short-/long-term disability
Life insurance
Workers’ compensation
Pension & retirement
Supplemental insurance (AFLAC)
Company
The Salvation Army
The Salvation Army is a charity organization that focuses on rehabilitation, job training, veterans, and grassroots services.
Founded in 1865
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.06MKey Investors
Community Foundation of the Mahoning ValleyTimken Foundation of Canton
2025-07-08Grant· $0.01M
2023-06-30Grant· $0.05M
Leadership Team
Michelle Dressler, MBA
Territorial Finance Secretary (CFO)
Clarence White
Chief Information Officer
Recent News
2026-01-07
Canada NewsWire
2025-11-18
Company data provided by crunchbase