State of Minnesota · 13 hours ago
Office Administrative Specialist / Office & Administrative Specialist, Intermediate
Vadnais Heights, MN
Full-time
Onsite
Mid Level
$20.76/hr - $27.53/hrThe State of Minnesota is committed to improving the well-being and quality of life for all Minnesotans. Direct Care and Treatment (DCT) is seeking an individual to join their DCT Operations team as an Office Administrative Specialist, providing a wide range of administrative and office support functions.
Government Administration
No H1B
Responsibilities
Provide clerical support to the DCT Vadnais Heights administrative office, so that the needs of the office are met
Provide clerical support to DCT Administrative Office Leadership so that services are provided
Provide administrative assistance to the DCT managers, directors and supervisors, so they have the information necessary to aid them in their responsibilities and to create an effective communication link within Direct Care and Treatment
Follow fiscal management processes of the organization using statewide accounting principles so that supplies and equipment are readily available, services are not interrupted and DCT staff have all the necessary support
Provide administrative, clerical and coordination support to a variety of committees and projects groups, so those members/committees can be more successful in completing their assignments
Qualification
Required
Customer services skills sufficient to provide prompt, courteous and accurate information in person, on the phone, in writing, and/or online to internal and external clients
Data entry skills sufficient to enter information into various databases and computer programs
Accounting/Budgeting/Expense skills sufficient to complete orders and track expenses
Typing/Keyboarding skills to have accuracy when sending communications and entering data
Word processing is sufficient to prepare, edit, and finalize emails, reports, meeting minutes and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
Database Management skills sufficient to set up meetings and manage multiple Outlook calendars
Preferred
Computer knowledge of Microsoft Word, Excel, Scheduling and other software programs
Business English, spelling, grammar and typing sufficient to edit and compose a variety of documents
Office practices and equipment sufficient to develop and improve work procedures
Strong interpersonal communication skills are crucial in this position to direct customer service relationships
Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
State of Minnesota
State of Minnesota provides information for residents, businesses, government, employment, education, and travel.
Founded in 1858
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Tim Walz
41st Governor of Minnesota
Recent News
2026-01-22
2026-01-16
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