Kelly · 3 hours ago
Administrative Assistant
Jacksonville, FL
Full-time
Hybrid
Mid, Senior Level
$24/hr - $24/hr
5+ years expKelly, in partnership with Johnson & Johnson Vision, is seeking a talented Administrative Assistant for a dynamic hybrid role. In this position, you will support leadership and streamline office operations for one of the most respected companies in the healthcare industry.
OutsourcingProfessional Services
No H1B
Responsibilities
Coordinate event logistics and provide administrative support for meetings and workshops
Manage complex calendars for senior leaders (directors, senior directors), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems). Also includes senior directors for all travels and their teams for select complex travels
Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events
Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support
Maintain office supply inventory, organize files, and manage office storage systems
Support around POs, payment requisitions, PO issuing, and project number creation
Occasionally greet vendors and visitors—ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings/events
Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations
Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers
Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions)
Qualification
Required
High School diploma or GED required
5+ years of office-based experience, including 2+ years as an Executive Assistant
Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus
Strong multitasking and organizational skills within a dynamic team setting
Exceptional verbal & written communication and interpersonal abilities
Professional, resourceful, self-starter with strong initiative, able to 'own' issues until resolved
Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins)
Familiarity with healthcare provider compliance and basic PO/program management
Experience working in a fast-paced, cross-functional business environment
Benefits
Medical
Dental
Vision
Telemedicine
Term life
Whole life
Accident insurance
Critical illness
A legal plan
Short-term disability
Retirement savings plan
Service bonus
Holiday pay plans (earn up to eight paid holidays per benefit year)
Transit spending account
Paid sick leave under the applicable state or local plan
Company
Kelly
We’ve been helping organizations find the people they need longer than any other company in the world.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Chris Layden
Chief Executive Officer
N
Nicholas Zuhlke
Vice President, Controller, and Chief Accounting Officer
Recent News
Kelly Services, Inc.
2025-11-08
2025-11-08
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