Hybrid Design Services Inc · 1 day ago
Office Manager - QuickBooks & Inventory Support
Madison Heights, MI
Full-time
Onsite
Entry, Mid Level
1+ years expHybrid Design Services, Inc. is a fast-growing engineering and manufacturing company specializing in advanced battery systems and high-voltage power distribution. They are seeking an organized Office Manager to oversee daily office operations, provide QuickBooks and inventory support, and coordinate administrative tasks in a dynamic environment.
AutomotiveConsultingProfessional ServicesRenewable Energy
Responsibilities
Coordinate and organize daily office and manufacturing support activities
Maintain stock of office and consumable manufacturing supplies; place replenishment orders
Support inventory counts, supplier order tracking, and material order follow‑up
Manage inbound and outbound mail; support the generation and coordination of shipping documents and inter‑office communications
Greet and support visitors, interview candidates, and assist internal teams
Support HR with scheduling interviews, meetings, and onboarding tasks
Enter bills, match POs, and support weekly AP/AR tasks in QuickBooks Enterprise
Assist with vendor invoice reconciliation and payment preparation
Maintain accurate digital records, receipts, and documentation
Support month‑end tasks such as matching charges, labeling expenses, and reviewing open POs
Assist with data entry for inventory receipts and manufacturing builds
Track shortages, material receipts, and part movements in QuickBooks
Coordinate with the shop floor to ensure paperwork and system entries are aligned
Support cycle counts or basic physical inventory checks as needed
Qualification
Required
1–3+ years of administrative or office management experience, ideally in a manufacturing or production environment
Working knowledge of QuickBooks (Enterprise strongly preferred)
Familiarity with basic inventory concepts (POs, receipts, part numbers, BOMs, etc.)
Strong skills in Microsoft Office (Excel, Outlook, Word)
Excellent communication skills and a positive, team‑oriented demeanor
Ability to multitask, prioritize, and stay organized in a fast‑moving environment
Company
Hybrid Design Services Inc
Hybrid Design Services is working towards a sustainable future by innovating energy storage and high voltage distribution systems.
11-50 employees
H1B Sponsorship
Hybrid Design Services Inc has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (2)
2022 (3)
2021 (2)
2020 (4)
Funding
Current Stage
Early StageLeadership Team
James Pinon
President / CEO
Company data provided by crunchbase