Monmouth University · 14 hours ago
Assistant to the Dean, School of Education
West Long Branch, NJ
Full-time
Onsite
Mid Level
$28/hr - $29.50/hr
4+ years expMonmouth University is seeking applications for the Assistant to the Dean of the School of Education (SOE). The Assistant to the Dean is the primary point of contact for outward- and inward-facing School of Education operations, providing support through managing schedules, budgets, and various administrative tasks.
Higher Education
Responsibilities
This role requires reliable and consistent excellent customer service for SOE students, faculty and staff; along with other University personnel and external constituents, in person and by phone
Manage the Dean's calendar by scheduling in-person, telephone, and virtual meetings; ensure each appointment includes relevant details such as agendas, meeting materials, travel directions, and virtual meeting links
Assist with maintaining and monitoring the Dean's office and departmental budgets, including specialized program and gift accounts; prepare budget revisions and reports as needed
Prepare, process, and track financial transactions and records, including expense vouchers, purchase orders, contracts, and requisitions, and grants
Make travel arrangements for the Dean and others (if applicable), reconcile monthly travel card expenses and processing other documentation related to the Dean's travel expenses
Provide assistance to the Dean with preparation for meetings, such as the SOE Full Faculty/Staff, UTEAC, UG and GR Advisory Councils and the Dean's Advisory Council. Monitor action items for Dean. Prepare meeting materials, record meeting minutes and file them as needed
Assist the Dean with various reports, research and special projects, including accreditation
Assist the Dean with tenure and promotion processes as outlined per FAMCO contract guidelines. Assist in scheduling faculty observations and external evaluation. meetings with candidates who are up for review following contract timelines. Send scholarship evaluation requests, reminders, and process honorariums
Prepare correspondence, announcements, and invitations from the Dean's office when requested by letter/memo or by email
Work as a team with School staff, administrators, and faculty to support School initiatives and events
Perform routine office tasks and direct student workers to assist with the workload
Process stipend requests electronically, as needed, using discretion
Assist with advertising and marketing (e.g., social media, flyers, digital displays, posters)
Support accreditation processes including maintaining and collecting documents and scheduling meetings
Other duties as assigned
Qualification
Required
Four years of related experience
Must be able to handle multiple tasks simultaneously and effectively
Must be able to work with minimal direction and functions as a team player
Working knowledge of program and event planning
Excellent interpersonal, organizational and communication skills
Must be able to treat confidential and sensitive information appropriately
Must be able to operate a variety of office equipment
Intermediate Level knowledge of Microsoft Word and Excel 2016
Preferred
Experience working in a higher education environment
Experience with budget management, university policies and procedures and systems
Excellent oral and written communication skills
Benefits
403(b) Retirement Plan (8% employer contribution)
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire (max of one 3 credit course per semester)
Tuition Remission for spouse or civil-union partner and IRS dependent after one-year of full-time continuous employment
Generous Paid Time Off
Employer paid Short & Long-Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more
Company
Monmouth University
Monmouth is a private, moderate-sized, coeducational, comprehensive University founded in 1933.
1001-5000 employees
H1B Sponsorship
Monmouth University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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Trends of Total Sponsorships
2025 (7)
2024 (2)
2023 (3)
2022 (4)
2021 (4)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Ralph Bury Pharm.D., CSP C-PT
Adjunct Faculty Pharmacology MARJORIE K. UNTERBERG SCHOOL OF NURSING AND HEALTH STUDIES
Taylor Calicari
Marketing Club President / Founder
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