Texas Parks and Wildlife Department · 22 hours ago
TPWD - Administrative Assistant V (Office Manager)
Glen Rose, TX
Full-time
Onsite
Senior LevelTexas Parks and Wildlife Department is dedicated to managing and conserving Texas's natural and cultural resources. They are seeking an Administrative Assistant V (Office Manager) to provide advanced administrative support, including correspondence preparation, budget management, and supervising personnel management tasks.
Government Administration
Responsibilities
In consultation with the Human Resources Division and Site/Regional leadership; prepares, edits, and distributes correspondence, reports, forms, and documents
Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies
Conducts administrative reviews of reports, documents, or summaries to ensure completeness
Performs administrative edits to data in charts, graphs, and/or databases
Operates electronic mail systems and coordinates the flow of information both internal and external to the agency
May perform, organize and administer travel arrangements for management
Plans, coordinates and facilitates meeting locations, preparation of presentations as required
Assists supervisor or upper management with data needed for budget preparation
Accurately monitors and maintains budget tracking system as requested
Reviews expenditure history, analyzes trends and assists with forecasting as requested by supervisor or other management staff
Maintains accounting system for revenue tracking and reporting
Reviews purchase request documents for accuracy to ensure purchasing compliance
Enters data related to purchase orders, requisitions and procurement card transactions into system of record
May maintain procurement card logs, receipts and other related documents
May make purchases with a state procurement card
Collects revenue and ensures fiscal control policies are accurately implemented
May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry/approval
Coordinate and assist with developing job postings and screening applicants
Answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees
Qualification
Required
Detail oriented
Ability to care deeply about people
Servant's heart with a desire to help the team be successful
Ability to provide an excellent state park experience
Advanced administrative support work
Disseminating information
Preparing correspondence
Maintaining filing systems regarding personnel management
Purchasing
Budgeting
Training
Material/property management
Supervising the work of others
Performance reviews
Onboarding
Offboarding
Personnel actions
Time entry
Providing information and assistance to the public
Working under limited supervision
Using initiative and independent judgment
Preparing, editing, and distributing correspondence, reports, forms, and documents
Responding to inquiries
Explaining and disseminating information concerning agency or divisional programs, procedures, regulations or policies
Conducting administrative reviews of reports, documents, or summaries to ensure completeness
Performing administrative edits to data in charts, graphs, and/or databases
Operating electronic mail systems
Coordinating the flow of information both internal and external to the agency
Organizing and administering travel arrangements for management
Planning, coordinating and facilitating meeting locations
Preparing presentations as required
Assisting supervisor or upper management with data needed for budget preparation
Monitoring and maintaining budget tracking system
Reviewing expenditure history
Analyzing trends
Assisting with forecasting
Maintaining accounting system for revenue tracking and reporting
Reviewing purchase request documents for accuracy
Ensuring purchasing compliance
Entering data related to purchase orders, requisitions and procurement card transactions into system of record
Maintaining procurement card logs, receipts and other related documents
Making purchases with a state procurement card
Collecting revenue
Ensuring fiscal control policies are accurately implemented
Coordinating and assisting with developing job postings and screening applicants
Answering policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees
Monitoring/tracking employee times
Benefits
Generous paid time off
Group insurance
Retirement and pension
Frequent training and staff development opportunities
Longevity pay
Merit pay
Deferred compensation
Flexible benefit plans
401K/457 retirement plans
Direct deposit
Staggered work hours
Employee Assistance Program
Return-to-Work Program
Company
Texas Parks and Wildlife Department
The mission of Texas Parks and Wildlife Department (TPWD) is to manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Craig Bonds
Chief Operating Officer
Cornell Richardson MBA, ASP
Chief Safety Officer
Company data provided by crunchbase