City of South Salt Lake · 1 day ago
Judicial Assistant I
South Salt Lake, UT
Full-time
Onsite
Entry Level
2+ years expThe City of South Salt Lake is seeking a Judicial Assistant I who will utilize their knowledge of software programs and local laws to perform essential duties. This entry-level position involves managing case files, providing customer service, and supporting court procedures while handling sensitive information.
EventsGovernmentNewsService Industry
Responsibilities
Completes all required training to access CJIS data, works in CORIS, Workspace, Xchange, Vinelink, OMS, and ODR in addition to using Google tools, Word, Excel, WebEx, and other programs as needed
Is familiar with and accesses various resources to gather information and support defendants, plaintiffs, and attorneys (utcourts.gov, Self Help Center, MyCase, Utah Safety Council, etc.)
Performs all case management duties including file management; creates and files affidavits, progress tracking, probation tracking to maintain jurisdiction, e-filing, e-citations, calendaring, extensions, appeals, correspondence, docket notation, follow-ups, updates contact information, and all other tasks to maintain updated case files
Provides friendly, competent customer service by phone, email, and in-person to all people regardless of ability, temperament, language, etc. Clearly and thoroughly explains court procedures, sentencing requirements, and all other relevant information without providing legal advice. Makes docket notations as appropriate. Confirms contact information and interpreter needs
Receives, files, and processes small claims affidavits and summons, and other small claims documents in CORIS or ODR systems
Cashier for mail and in-person payments (credit/debit cards, checks, money orders, cash) using credit card device, CORIS, Xpress Bill Pay. Follows cash-out procedures and maintains accurate balance in the cash drawer
Cashier for cash bail payments for monetary or non-monetary transactions as well as tax intercept checks following correct procedures
Performs assigned tracking for Pleas in Abeyance, debt collection, fines, time pay, traffic school, and other case specifics
Stays up to date on policies, procedures, and law changes and applies knowledge to daily transactions/ duties
Issues delinquent notices and warrants
Provides IT support for WebEx hearings to defendants, plaintiffs, victims, and attorneys
Receives and enters expungement petitions and appeals following procedures
Processes mail according to procedures: Investigates and notes returned mail. Completes trust mail log and daily mail log as needed
Schedules hearings on appropriate days and times; adds notifications, sends notices, notes interpreter needs, etc
Completes all cashier/customer service window and backup duties as noted on the daily checklist
Provides support to team members as needed; covers work duties as assigned for absent team members
Maintains an organized, clean workspace for easy, quick access to information. Stays up to date on all court clerk certification training through LMS and SSL training requirements. All other duties as assigned
Qualification
Required
Graduation from high school or GED equivalent and two years of related experience, or any equivalent combination of related education and experience
Ability to speak a second language preferred
Knowledge of basic trial process and court administrative procedures
Knowledge of telephone etiquette
Extensive skill in word processing, office machine usage, and the operation of microcomputers
Ability to create and maintain accurate records and follow record retention schedules and to organize data and materials
Ability to communicate effectively both orally and in writing as well as follow written and oral instructions
Ability to use independent judgment
Ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies, and the public
Ability to maintain professionalism at all times
General clerical skills are to be measured through valid testing methods or through verifiable work experience
Ability to focus on detail-oriented work for long periods of time and with multiple interruptions
Ability to multi-task and consistently generate accurate work
Ability to independently organize and prioritize work tasks and responsibilities
Preferred
Ability to speak a second language preferred
Previous experience with CORIS, OMS, UCJIS, Workspace preferred
Company
City of South Salt Lake
City of South Salt Lake provides information on services and happenings of South Salt Lake.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase