City of New York · 1 hour ago
Portfolio Specialist
New York, NY
Full-time
Hybrid
Mid, Senior Level
$90K/yr - $103K/yr
5+ years expThe City of New York is dedicated to making city government work for all New Yorkers. The Portfolio Specialist serves as a liaison to assigned City agencies, ensuring their operational space needs are efficiently met through surveying properties, updating architectural plans, and supporting strategic planning efforts.
GovernmentLegalPublic Relations
No H1B
Responsibilities
Evaluate city agency space requests, existing floor plans, employee rosters, and organizational charts to develop baseline Personnel and Equipment lists (P&Es) for assigned capital projects. Consistently apply DCAS Citywide Space Standards as applicable
Conduct in-depth qualitative and quantitative analyses through space requirements surveys, site visits, and agency interviews to wholistically understand the agency’s needs, operations, and program. Revise P&Es and develop comprehensive architectural programs based on analyses
Serve as liaison to assigned city agencies and endeavor to ensure that their space needs are effectively addressed in project documents. Present and submit documents to agencies and OMB for review and approval
Work with colleagues and directors to develop schematic drawings and related documentation to describe overall design concept(s) for assigned projects including precedent images, 2D and 3D design sketches, key architectural elements, reflected ceiling plans, lighting concepts, color palettes, key furniture items, and workstation finishes. Develop phasing plans if required
Consult with other RES and CTS units, as well as agency representatives, to evaluate and critique plans and concepts as they are developed to ensure viability, functionality, efficiency, and good design. Ensure agencies' needs are effectively met in the planning and development of the project. Present concepts to client agencies for review and sign-off. Integrate feedback from clients and propose alternative selections and design solutions as required
Manage and/or assist in space planning of furniture, as well as furniture selection, specification, and procurement for projects in leased and City-owned space. Follow and implement DCAS Space Standards and City Furniture Requirements Contracts. Work closely with the Workplace Services Team and the Design and Project Management unit as required to coordinate with consultants and end-users
Create furniture packages including schedules and plans. Solicit and review quotes from vendors on City Furniture Requirements Contracts. Coordinate power, data, and furniture selections with vendors, consultants, and client agencies. Process Furniture Certificates to Proceed and Furniture Purchase Orders in a timely fashion
Perform project contract and general administration duties to ensure proper coordination of furniture with vendors, delivery, and installation on the job site. Manage and communicate with vendors to track progress of purchase orders and delivery dates. Coordinate deliveries and assist end users in receipt and generating furniture punch lists. Coordinate with vendors on punch list completion. Review final invoices for Director’s signature and payment
Collaborate with other RES units to conduct site surveys and produce existing building drawings. Create and update architectural floor plans and furniture layouts in AutoCAD as required to document existing conditions for the DCAS portfolio of City-owned buildings and privately leased spaces. Review and evaluate site reports and measurements developed by Tenant Representatives or other RES Units
Collaborate with Strategic Planning, Leasing, and Design teams to plan the build out of new spaces. Provide support to the Strategic Planning team on special projects, front-end planning, and conceptual stacking plans. Provide support in developing and transferring projects to the Design & Project Management (D&PM) unit. Respond to follow up inquiries and participate in problem-solving to assist in the execution of a project
Oversee regular updates and suggestions to the DCAS Citywide Space Standards, P&E and other Programming Templates, Workplace Strategy Guidelines, and Interior FF&E standards in collaboration with the Workplace Services and Design & Project Management teams
Qualification
Required
A baccalaureate degree from an accredited college or university and five years of full-time paid experience requiring general knowledge of construction and construction costs, electronic data processing equipment, telephone communications systems, building standards and leasing procedures, in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes, at least two years of which shall have been of a supervisory nature
High school graduation or evidence of having passed an examination for a high school equivalency diploma or the U.S. Armed Forces G.E.D. certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate, plus nine years of full-time paid experience as described in (1) above, at least two years of which shall have been of a supervisory nature
A satisfactory equivalent. However, all candidates must be high school graduates or possess the equivalent as described in (2) above and must have at least two years of supervisory experience as described in (1) above
Preferred
Proficiency in computer programs such as Word, Excel, Adobe Acrobat, Adobe Photoshop, BlueBeam and current version of AutoCAD
Familiarity with portfolio management data systems such as ARCHIBUS
Familiarity with workplace strategies
Experience with selection/specification of furniture selection systems
Experience with selection/specification of interior finishes primarily for corporate office interiors. Experience with other types of spaces is welcomed but not required
Familiarity with NYC Building Code
Familiarity developing scopes of work
Comfortable with the preparation of budgets and timelines for real estate projects
Experience with assessing existing space for occupancy capability and consolidation/restack potential
Demonstrated ability to work independently and as part of a team
Proactive & driven with ability to generate positive solutions and results
Ability to reprioritize projects & deliverables frequently
Ability to think strategically and analyze all potential issues and alternative solutions
Strong interpersonal and customer skills in order to effectively communicate with multiple stakeholders
Benefits
Public Service Loan Forgiveness
Company
City of New York
City of New York, often called as New York City, is the most populous city in United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carl G Esposito
Chief Information Security Officer
Dawn Miller
Senior Advisor to the Chief Climate Officer
Recent News
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