Marist University · 19 hours ago
Executive Assistant
United States
Full-time
Remote
Mid Level
$28/hr - $33/hrMarist University is an international nonprofit operating in the education and social development sector, supporting mission-driven initiatives. They are seeking a highly organized Executive Assistant to provide high-level administrative support to senior leadership in a remote environment, managing complex calendars and coordinating travel logistics.
ConsultingEdTechEducationHigher EducationInformation TechnologyUniversities
Responsibilities
Provide high-level administrative support to senior leadership: manage calendars, prioritize email, prepare agendas, and proactively surface action items
Coordinate complex domestic and international travel logistics, visas, and itineraries; handle bookings and reconcile expenses using corporate tools
Draft, edit, and format executive communications, presentations, briefings, and confidential documents with impeccable attention to detail
Schedule and manage virtual and hybrid meetings: prepare materials, take minutes, track action items, and ensure timely follow-up
Act as a reliable liaison between leadership, internal teams, donors, and external partners to route requests and escalate issues efficiently
Lead special projects and continuous-improvement initiatives to streamline workflows and improve executive productivity
Qualification
Required
Proven experience supporting senior executives in a remote environment
Expert calendar management across time zones and complex scheduling
Proficiency with Microsoft Outlook, Google Workspace, and Zoom
Experience with travel booking and expense reporting (e.g., Concur, Expensify)
Preferred
Familiarity with Microsoft Teams or SharePoint for document management
Prior experience in nonprofit or education sectors supporting donor/stakeholder engagement
Benefits
Remote-first, flexible-work environment with focus on work-life balance and mission alignment
Opportunities for professional development and cross-functional collaboration across international programs
Supportive, values-driven culture where confidentiality, integrity, and impact are prioritized
Company
Marist University
Marist University located in New York which has been recognized for it's use of technology for the enhancement of the learning structure. It is a sub-organization of Marist University.
Founded in 1929
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
A. Harry Williams
Chief Technology Officer
Elizabeth Veasey
Vice President of Business Affairs/Chief Financial Officer
Recent News
Yomiuri Shimbun
2025-01-28
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