Kansas Humane Society · 5 days ago
Executive Development Assistant
Wichita, KS 67219
Full-time
Onsite
Entry Level
$14.50/hr - $14.50/hr
1+ years expKansas Humane Society is seeking an Executive Development Assistant who loves being an important part of an animal's life. This role involves providing overall support to the KHS Administrative/Development Departments, assisting the CEO and CDO with daily tasks, and managing volunteer and donor relations.
Non-profit Organization Management
Responsibilities
Providing overall support to the KHS Administrative/Development Departments by undertaking tasks as needed
This person is responsible for providing support to the CEO & CDO in their daily tasks, schedules and client communications
This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality
This includes, but is not limited to, donation and data entry, preparing acknowledgment and recognition letters, assisting in coordination of KHS mailings
This candidate will also provide support for the KHS volunteer department by tracking volunteer positions, managing volunteer hours, assisting with special events as needed, volunteer/donor recognition and retention, and collaborating with other KHS staff on new initiatives
Lead orientations and volunteer classes as needed
Assist with proofreading, composing and editing correspondence, entering meeting notes and data into development software
Process credit cards (from pledges, mail, on-line and phone), meter outgoing mail, assist with data entry, printing and mailing of letters, change addresses and/or take off mailing list as requests received, help with grant forms and special events as needed, shredding, filing, order lunches for meetings as needed, monitor inventory of administrative paper needs, envelopes, letterhead etc
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Team’s ability to effectively lead the company
Assisting with special projects including designing and producing documents, reports, presentations and collecting and preparing items for meetings and presentations in coordination and collaboration with the CDO and/or CEO
Provide timely, polite, and respectful internal and external customer service regardless of the circumstances
Must remain calm, flexible, and willing to see other perspectives
Enter donations into donor database for all private contributions to the Kansas Humane Society
This includes but is not limited to processing donations made via lockbox, daily checks, cash, credit card, and donations made during admissions and adoptions, as well as special events, and in-kind donations
Update and complete donor contact information, 'do not solicit' attributes as needed, and assist with other data management tasks as needed
Manage volunteer applications, complete online onboarding and training for all new volunteers
Assist with the creation of volunteer schedules and tracking volunteer activities
Prepare and maintain records and reports within the volunteer program
Runs mail-merged donor acknowledgement letters daily, proofing and preparing them for signature
Uploads updated master letters to donor database each quarter
Actively supports staff, board members and other volunteers to advance KHS goals and mission
Successfully function as part of the development team, assisting co-workers in urgent duties that may be outside of the job requirements
Represents KHS in a professional and courteous manner at all times
Provides quality service to donors, clients, volunteers, and staff, recognizing their individual contributions to the success of our organization
This position may be responsible for taking minutes, managing confidential information regarding staff and clients, and be privy to executive level information
This position will be required to maintain strict confidentiality at all times, without exception
Qualification
Required
High school diploma/GED
Valid Kansas driver's license
Dependable transportation
High levels of customer service
Verbal and written communication skills
Organizational skills
Attention to detail
Time management
Self-motivated
Disciplined
Task oriented
Ability to follow verbal and written direction
Ability to perform well with minimal supervision
Ability to present to, engage, motivate, and excite large groups
Computer proficiency in a Windows and Microsoft environment
Excel and Word experience
Excellent organizational skills
Written skills
Ability to handle multiple projects at the same time
Ability to speak effectively and communicate clearly
Ability to hear average conversations
Ability to type, stand, sit, kneel, and squat
Ability to use hands to type
Specific vision abilities including close vision, color vision, peripheral vision, depth perception and ability to adjust focus
Ability to occasionally lift and/or move up to 40 pounds
Ability to walk or sit for long periods of time
Ability to make decisions independently
Respect for the human/animal bond
Ability to deal with a variety of variables under only limited standardization
Ability to add, subtract, multiply and divide in all units of measure using whole numbers and common fractions
Ability to read, analyze, and interpret documents
Ability to communicate clearly
Preferred
Minimum 1 year experience in an office environment
Benefits
Opportunity for two pay increases per year!
Generous paid time off
10 paid holidays per year
Paid time when closed for Inclement Weather
Comprehensive low deductible health, pharmacy and dental plans
Vision insurance plan
SIMPLE IRA Retirement Plan with a generous company match
Pre-tax spending accounts for health care and childcare expenses
Discounted YMCA membership
Discounts on adoptions, retail store items, basic veterinary services and medicine, and pet food
Employee Assistance Program
Company
Kansas Humane Society
Since 1888, the Kansas Humane Society has been committed to helping the lost, abandoned and homeless animals in our community.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Aaron Walker
Chief Executive Officer
Cedric Toney, MBA-CSSGB
Chief Financial Officer
Company data provided by crunchbase