VIOLETTE_FR · 15 hours ago
Operations Coordinator (Supply-Chain)
Brooklyn, NY
Full-time
Hybrid
Entry, Mid Level
$65K/yr - $70K/yrVIOLETTE_FR is seeking an Operations Coordinator to support their supply chain operations. The role involves managing order fulfillment, logistics, and cross-functional communication to ensure timely and accurate processing of wholesale and e-commerce orders.
BeautyCosmeticsE-Commerce
Responsibilities
Coordinate with the 3PL warehouse to ensure timely and accurate processing of wholesale orders
Communicate order priorities to warehouse staff and ensure urgent shipments are expedited
Monitor open wholesale orders daily to ensure on‑time dispatch and delivery
Partner with the warehouse to resolve issues related to fulfillment, inventory discrepancies, or shipping errors
Maintain accurate, up‑to‑date records of all shipments, orders, and inventory
Ensure e‑commerce orders are fulfilled within SLA and that EDI flows correctly from Shopify to the ERP and then to the 3PL
Collaborate with the E‑commerce team to ensure website inventory levels remain accurate
Process internal team orders (Marketing, NPD, etc.) for product shipments from the 3PL
Manage the shipping of retail orders from the 3PL to customer facilities, as well as the movement of components and finished goods between vendor locations and the 3PL
Partner with Manufacturing on new product launches and replenishment timelines to maintain healthy inventory levels and support on‑time launches
Create and send RFQs to freight forwarders for domestic and international shipments
Track shipments and coordinate with vendors, freight forwarders, and clients to ensure on‑time, cost‑effective delivery
Proactively troubleshoot and resolve shipping delays or issues to maintain smooth logistics operations
Serve as the primary point of contact between the 3PL, freight forwarders, and internal/external partners
Work closely with Retailer Account Managers to support on‑time execution of new launches and replenishment orders
Partner with Finance to ensure accurate and timely recording of business activity
Collaborate with internal teams (Sales, Customer Service, etc.) to align on fulfillment expectations and ensure customer needs are met
Qualification
Required
Proven experience in operations, logistics, or supply chain management (preferably in wholesale, warehousing, or logistics environments)
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent written and verbal communication skills for interacting with retailers, internal teams, suppliers, and 3PL partners
Familiarity with ERP systems, warehouse management systems (WMS), and order‑tracking tools
Knowledge of international shipping and freight forwarding
Ability to multitask and manage several projects simultaneously while maintaining positive working relationships with internal and external partners
A proactive, solutions‑oriented mindset and the ability to work independently
Preferred
Experience with wholesale order fulfillment and third‑party logistics providers
Experience working with retailers
Hands‑on experience with EDI or similar interfaces
French and/or Italian language skills a plus
Company
VIOLETTE_FR
VIOLETTE_FR is a beauty brand that offers a range of skin care products with online services.
Founded in 2021
11-50 employees
H1B Sponsorship
VIOLETTE_FR has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
Funding
Current Stage
Growth StageTotal Funding
$2.75M2024-12-03Series B
2021-06-07Seed· $2.75M
Leadership Team
Simon Sarazin
President
Recent News
Global Cosmetic Industry
2025-03-01
Global Cosmetics News
2025-02-26
Company data provided by crunchbase