AssistRx · 5 hours ago
Front Desk/Administrative Assistant
Orlando, FL
Full-time
Onsite
Entry, Mid Level
$40K/yr - $48K/yr
2+ years expAssistRx is a growing organization that combines technology and talent to improve patient outcomes in the life sciences sector. They are seeking an Administrative Coordinator to support various departments by managing meetings, logistics, and general clerical duties while ensuring a professional environment for clients and visitors.
Health CareInformation Technology
No H1B
Responsibilities
Meet and greet all visitors, clients, and employees in a courteous and professional manner
Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff
Assist marketing and patient solutions with client meeting preparation, room set-up, breakdown, meeting logistics and convention/trade show preparation
Process incoming and outgoing deliveries, mail, and packages etc.; Forwards outgoing mail and packages to the appropriate individual or department
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required
Orders and maintains supplies, arranges for equipment maintenance, and keeps reception and break areas organized
Work with facilities and security with creation of associate Photo ID and access control cards
Assist security with building safety and security protocols and drills
Assist in monitoring and working any Facilities tickets
Provide assistance in all emergency situations such as; fire alarms, tornado warnings, medical emergencies, etc
Performs other related duties as assigned by management
Qualification
Required
Associate's degree (A.A.), four years related experience, or equivalent combination of education and experience
2+ years working as an administrative assistant, office manager or front desk in a professional work environment required
Must be able to work between the hours of 8:00 am and 5:00 pm with flexibility on days that clients are onsite
Must be proficient in Microsoft Office, including but not limited to Word, Excel, PowerPoint, Outlook, and Microsoft Teams
Professional appearance and demeanor is a must
Preferred
Ability to follow oral/written instructions: communicate effectively with all levels of the organization, employees and external customers / vendors
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Creative, flexible, and innovative team player
Strong organizational, problem-solving, and analytical skills
Ability to manage priorities and workflow
Experience managing supplies inventory required
Proven ability to handle multiple projects and meet deadlines
Strong interpersonal skills
Ability to deal effectively with a diversity of individuals at all organizational levels
Good judgement with the ability to make timely and sound decisions
Ability to understand any and all safety requirements and cautions
Bilingual is a plus
Benefits
Supportive, progressive, fast-paced environment
Competitive pay structure
Matching 401(k) with immediate vesting
Medical, dental, vision, life, & short-term disability insurance
Company
AssistRx
AssistRx, Inc provides healthcare information technology solutions to the Specialty Pharmaceutical distribution channel.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2024-02-22Acquired
Leadership Team
Edward Hensley
Co-Founder & Chief Commercial Officer
Adam Dresen
Chief Technology Officer | CISO
Recent News
2025-09-30
Company data provided by crunchbase