State of Florida · 5 days ago
DOS - REGULATORY ANALYST II - 45001053
Tallahassee, FL
Full-time
Onsite
Mid Level
$40K/yr - $40K/yr
3+ years expThe State of Florida is seeking a Regulatory Analyst II within the Department of State's Division of Elections. This role involves performing technical data and accounting analysis of campaign finance reports, ensuring compliance with statutory requirements, and providing guidance to candidates and committees on filing processes.
Government Administration
Responsibilities
Reviews campaign treasurer’s finance reports filed by candidates, committees and political party entities for statutory compliance and completeness. Determines compliance with Florida’s campaign finance and reporting regulations and prepares and issues intricate completion and compliance audit reports within established time frames that incorporate audit findings and recommendations. Monitors audits to ensure completion and compliance is met. Where candidates, committees and party entities are found to be non-compliant, prepares and submits final notices which may result in the issuance of legal documents. Drafts referrals to the Florida Election Commission, notices of committee cancellations, and final orders cancelling committee registrations. Assists audit team supervisor in the training of Audit Section staff
Provides direction and guidance to candidates, committees, and party entities, answering questions from the public on how to amend reports filed in the division’s Electronic Filing System (EFS), and communicating accounting data and technical subject matter to non-technical audiences by giving step-by-step guidance for needed corrections. Works with and maintains confidential information. Accurately updates all databases used to establish accounts and to process and track various data maintained by BER. Researches BER’s multiple databases and imaging system to gather decision-making information for purposes of resolving campaign account and/or legislative office account reporting issues
Conducts quality assurance reviews of documents filed by state and federal candidates, political committees and political parties for determination of statute and rule compliance. Effectively communicates in writing and by telephone with candidates, sitting officials, and committees regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting. Assists candidates and committees with filing and amending campaign finance reports in the EFS. Researches multiple databases, imaging system and documentation to gather decision-making information. Updates databases following receipt of proper documentation
Effectively handles queries in person, by telephone, or email related to campaign finance and report filling. In writing or by telephone, effectively communicates with candidates, sitting officials, and committee officers regarding registration documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting. Accurately documents communications as required in BER databases
Serves as BER’s primary processor of checks and payments related to fines, qualifying fees, and copies
Conducts detailed reviews of campaign finance documentation from eligible candidates to determine valid contributions for Public Campaign Finance (Matching Funds). Participates in BER’s candidate qualifying
Performs other work-related duties as assigned
Qualification
Required
A high school diploma or its equivalent
Three (3) years of administrative experience in a conventional office setting following established work processes and guidelines. Examples of office duties considered job related experience include producing financial and other reports, final orders and other legal documents, data entry, generating correspondence, memos and letters, developing and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties
Knowledge of methods used to compile and analyze data
Ability to effectively communicate clearly and concisely, both orally and in writing, to non-technical audiences about accounting data and technical subject matter
Ability to understand, interpret and apply laws, rules, regulations, policies, and procedures
Knowledge of auditing principles. Ability to review information for statutory compliance
Ability to accurately prepare records, reports and documents listing campaign accounting and reporting errors
Ability to meet established deadlines
Ability to use programs in the Microsoft Office Suite of programs and learn new office equipment technologies
Ability to learn new policies, procedures and guidelines established by the division and BER
The ability to multi-task
Ability to accurately prepare routine correspondence
Ability to work independently and within a team
Ability to work weekends, holidays, and extended hours as needed, with short notice
A Level 2 criminal background check is a condition of employment
Preferred
Knowledge and experience in campaign finance or Chapter 106 F.S
Experience reviewing documents or filings for statutory compliance
Call center experience
Document review auditing experience
Experience preparing referrals to the Florida Elections Commissions
Financial investigative or audit experience (e.g. banking, campaign finance, tax, or election law)
Fluent in Spanish
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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