Inside Higher Ed · 1 day ago
Senior Staff Assistant to the Dean, Watson College
Binghamton, NY
Full-time
Onsite
Senior Level, Lead/Staff
5+ years expBinghamton University is a premier public R1 research institution in the State University of New York (SUNY) system. They are seeking a Senior Staff Assistant to the Dean for the Thomas J. Watson College of Engineering and Applied Science, who will provide comprehensive support to the Dean, coordinate multiple priorities, and act as a liaison with various stakeholders.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Work closely with the Dean to ensure smooth day-to-day operations collaboratively, determining actions items, troubleshooting conflicts and handling responses independently, when appropriate
Assist the Dean with administrative, academic, research, and student (project) management related to these duties. These could include but are not limited to, research to develop background for specific initiatives that the Dean would be working on, gather, compile and analyze appropriate data; develop and execute benchmarking efforts with regard to other organizations, including other peer and aspirational campuses and colleges
Prepare the Deans' external and internal communication to faculty, staff, and students as well as external constituencies and serve as point of contact for visitors to the college on behalf of the Dean, coordinating schedules and ensuring visits are seamless. Review emails and other communication for the Dean. Prioritize actions/next steps that arise from these communications, and help the Dean with next steps
Plan and implement special event programming as required, with attention to detail and problem resolution as required
Be responsible for administrative matters for the Dean in his absence or as delegated
Assist in the scheduling and preparation for internal and external meetings with various stakeholders, including gathering material and preparing presentations
Coordinate and arrange international and domestic travel plans, and related travel documents (detailed itineraries, complete visa applications, R&As, etc.) for the Dean of Watson College and other participants, communicating with representatives at various international universities/partners. Complete travel reimbursements ensuring compliance with international and state regulations
Responsible for paperwork pertaining to research related appointments as requested by the Dean
Monitor expenditures and maintenance of records, including managing and reconciling a purchasing card and various vouchers and receipts; performing records management using judgement and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files
Qualification
Required
Bachelor's degree
Five or more years of progressively increasing responsible related experience with proven administrative and customer service skills
Effective oral/written communication skills
Technical expertise in business management tools including spreadsheets, word processing, presentation tools, databases, and social media
Proficient at editing/updating web-based information
Detail oriented with the flexibility to multi-task while working on several projects with competing priorities and deadlines, and the ability to change direction as needed
Interpersonal skills, with the ability to collaborate and communicate effectively with a diverse group of individuals, including faculty, staff and senior administrators, industry partners, students and visitors
Ability to work independently and have a record of exceeding expectations
Demonstrated ability to exercise sound judgement, handle confidential matters with tact and a high degree of discretion
Ability to travel and work weekends and evenings, if needed
Preferred
Master's degree
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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