Baystate Health · 2 days ago
Staffing Coordinator R41131
Holyoke, MA
Part-time
Onsite
New Grad, Entry Level
$23/hr - $31.28/hrBaystate Health, the largest healthcare organization in western Massachusetts, is looking for a Staffing Coordinator to support the Central Staffing Office. This role is vital in ensuring adequate staffing across Baystate Health to deliver safe, quality patient care while maintaining compliance with labor regulations and internal policies.
DeliveryFitnessHealth CareHospitalMedical DeviceStaffing Agency
Responsibilities
Prepare, maintain, and update daily staffing summaries for nursing units across all hospitals
Utilize staffing software and/or manual methods to allocate resources efficiently across units and facilities
Proactively adjust assignments based on patient volume, staff availability, and unexpected absences, using competency validations
Comply with all established policies, union guidelines, and regulatory requirements
Gather information on patient acuity, census data, and specialized care needs to determine optimal staff assignments
Prioritize deployment of clinical staff based on skills, credentials, and competencies
Serve as a central point of contact for all staffing inquiries, changes, and requests system-wide
Communicate shift openings, overtime opportunities, and last-minute scheduling adjustments to nurses and support staff
Collaborate with nurse managers and leaders to anticipate and resolve potential staffing gaps
Track attendance, monitor overtime and agency usage, and prepare staffing reports for leadership review
Maintain up-to-date records on staff availability, certifications, licensure, and compliance with mandatory training
Continuously evaluate staffing models and recommend improvements to enhance patient safety, satisfaction, and operational efficiency
Participate in workforce planning initiatives and contribute to staffing-related policy development
Address scheduling conflicts, last-minute call-outs, and coverage gaps using creative problem-solving and negotiation skills
Maintain meticulous records of schedules, time-off requests, sick calls, and shift swaps; prepare regular reports and audits for management
Coordinate rapid deployment of staffing resources during emergencies, such as patient surges, inclement weather, or public health crises
Mobilize float pools, per diem staff, or agency personnel to maintain adequate coverage
Orient and assist staffing coordinators and timekeepers in other areas as needed
Report to work as scheduled and avoid work-related injuries through proper practices
Adhere to dress code and maintain identification; uphold confidentiality and act as an employee advocate
Review and update daily staff schedules
Cross-train to provide coverage for System Scheduler functions as needed
Coordinate coverage for last-minute callouts
Monitor staffing plans to ensure compliance with patient safety standards and regulatory requirements
Communicate staffing needs and reassignments to nursing supervisors and leadership team leads
Track overtime usage and ensure proper approvals are documented
Facilitate shift swaps and last-minute coverage requests, verifying policy and contractual compliance
Prepare and distribute reports on staffing, attendance, and scheduling trends to senior leadership
Qualification
Required
High School Diploma or GED
Proficiency in workforce management software, electronic health record systems, and Microsoft Office Suite
Excellent interpersonal, communication, and customer service skills
Strong attention to detail, organizational abilities, and the capacity to manage multiple priorities under time constraints
Ability to maintain confidentiality and handle sensitive staffing matters with discretion
Problem-solving skills and adaptability to rapidly changing circumstances
Familiarity with relevant labor agreements, union regulations, and healthcare accreditation standards (e.g., The Joint Commission)
Preferred
Degree in business, healthcare administration, or related field
Benefits
High-quality, low-cost medical, dental and vision insurance
Generous PTO – up to 25 days in the first year, with scheduled earned increases
Continuing education support and reimbursement
First Time Home Buyers Financial Packages
Farm Share Memberships
403b retirement company match & annual company contribution increase based on years of service
Free money coach advice from a certified professional
Wellbeing programs that include but are not limited to mental, physical, and financial health
Pet, home, auto and personal insurance
Life insurance
Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
Wellbeing programs that include but are not limited to mental, physical, and financial health.
Company
Baystate Health
Baystate Health is an integrated health care delivery system serving a population of nearly one million people in western Massachusetts.
Founded in 1883
10001+ employees
H1B Sponsorship
Baystate Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (2)
2023 (2)
2022 (5)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$3.9MKey Investors
Massachusetts Life Sciences Center
2023-10-04Acquired
2019-06-03Grant· $3.9M
Leadership Team
Peter D. Banko
CEO
Marion Mcgowan
Executive Vice President | Chief Operating Officer
Recent News
2026-01-14
2025-11-05
Company data provided by crunchbase