WAIALAE COUNTRY CLUB · 21 hours ago
Event Coordinator
Honolulu, HI
Part-time
Onsite
Mid Level
$27/hr - $27/hr
3+ years expWaialae Country Club is a prestigious private membership club known for its championship golf course and exceptional dining services. The Event Coordinator plays a crucial role in planning and executing private events, ensuring they meet the Club's high service standards while collaborating with various stakeholders.
GolfHospitalityRecreation
Responsibilities
Assists clients with planning private events at the Club, including weddings, banquets, luncheons, meetings, and social celebrations, in a timely and professional manner
Provides attentive, courteous, and professional service to members and private event clients; responds promptly to requests and concerns
Supports client communication by gathering event details, documenting preferences, and assisting with follow-up to ensure expectations are met
Assists in developing creative and customized solutions for private event requests under the direction of the Event & Special Project Manager
Works closely with the Executive Chef and culinary team to assist with menu selections, pricing information, and catering details for private events
Prepares written confirmations for private events in accordance with Club policies, including deposits, menus, room set-ups, audiovisual needs, food and beverage minimums, décor, parking, and final payments
Creates, updates, and distributes Banquet Event Orders (BEOs) to clearly communicate all private event details to host. Assists with floor plan layouts
Supports preparation and administrative tasks related to private events
Assists with private event billing, invoicing, and payment follow-up to ensure accuracy and timeliness
Assists with private event set-up, on-site coordination, and breakdown; participates in pre-event walkthroughs and supports on-site adjustments as directed
Stays informed on private events and hospitality industry trends to support continuous improvement
Collaborates effectively with the Private Events team and internal departments; supports shared goals and a positive work environment
Performs other private event related duties as assigned by the Director of Food & Beverage and/or Event & Special Project Manager
Qualification
Required
High school diploma or (GED) and 3 to 5 years of related experience and/or training; or equivalent combination of education/experience
Knowledge of food and beverage operations and principles of promoting and selling products and services
Highly organized and meticulous to detail
Strong time management skills and the ability to multi-task
Ability to devise creative ideas and develop creative approaches to problem solving
Excellent communication and interpersonal skills with a customer centric approach
Ability to work flexible hours, including nights, weekends and holidays in addition to normal business hours
Preferred
Prior event management experience in a private club or hotel setting preferred
Benefits
Health Insurance
401(k) with Employer Match
Golfing Privileges
Free Parking
Free Meals
Holiday Bonus
Company
WAIALAE COUNTRY CLUB
Waialae Country Club is a private club that features a hotel, golf course, swimming pool, and other recreational facilities.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Russ Onizuka, CCM, PGA
General Manager/COO
Recent News
Governor Josh Green, M.D.
2025-06-28
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