TEKsystems · 19 hours ago
Administrative Assistant
Honolulu, HI, US
Full-time
Onsite
New Grad, Entry Level
$24/hr - $28/hrTEKsystems is a leading provider of business and technology services, and they are seeking an Administrative Assistant for their IT department. This role provides organizational, operational, and administrative support to ensure smooth daily functions within the IT team.
Information Technology
Responsibilities
Coordinate calendars, meetings, and appointments for IT leadership and team members
Prepare and maintain IT documentation, including reports, process guides, asset lists, and meeting notes
Serve as the first point of contact for internal inquiries to the IT department; route requests and follow up as needed
Assist with IT procurement activities such as obtaining quotes, submitting purchase requests, tracking orders, and coordinating vendor communication
Maintain accurate inventory of IT equipment, supplies, and software licenses
Support onboarding/offboarding processes by preparing equipment, user accounts, and documentation
Help organize and track tickets, project tasks, and departmental workflows using IT service management tools (e.g., Jira, ServiceNow, Zendesk)
Coordinate travel, training registration, and conference arrangements for IT staff
Assist with maintaining department budgets, expense tracking, and invoice processing
Support internal communications, such as system outage notices, policy updates, and training announcements
Perform general administrative duties such as filing, scanning, correspondence, and data entry
Qualification
Required
Detail-oriented
Tech-savvy
Comfortable working in a fast-paced environment
Ability to coordinate calendars, meetings, and appointments
Experience preparing and maintaining documentation
Ability to serve as the first point of contact for internal inquiries
Experience with IT procurement activities
Ability to maintain accurate inventory of IT equipment and supplies
Experience supporting onboarding/offboarding processes
Ability to organize and track tickets, project tasks, and workflows using IT service management tools
Experience coordinating travel, training registration, and conference arrangements
Ability to assist with maintaining department budgets and expense tracking
Experience supporting internal communications
Ability to perform general administrative duties such as filing, scanning, correspondence, and data entry
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
TEKsystems
At TEKsystems, they understand people. Every year they deploy over 80,000 IT professionals at 6,000 client sites across North America,
Founded in 1994
10001+ employees
H1B Sponsorship
TEKsystems has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (46)
2024 (52)
2023 (33)
2022 (22)
2021 (36)
2020 (53)
Funding
Current Stage
Late StageLeadership Team
Ryan Skains
Vice President, TEKsystems Global Services
Recent News
2025-11-19
2025-10-29
Company data provided by crunchbase