Rice University · 2 hours ago
Department Administrator
Greater Houston
Full-time
Hybrid
Mid, Senior Level
$88K/yr - $92K/yr
3+ years expRice University is a top-ranked institution located in Houston, Texas, known for its commitment to community and excellence. The Department Administrator serves as the chief administrative and financial leader for the Department of Political Science, overseeing fiscal, academic, and administrative functions while managing departmental staff and budgets.
EducationHigher EducationService IndustryUniversities
Responsibilities
Responsible for the management of all departmental staff involved in administrative operations and support to faculty, students, and programs
Manages the development, implementation, administration, and evaluation of departmental operations, including but not limited to: research administration, budget/finance, program administration, human resources, communications/outreach, and compliance
Monitors trends and establishes goals for the department
Provides guidance on the interpretation, implementation, and compliance with policies and regulations
Recommends actions to ensure compliance
Represents the department or function at the school level
Serves a primary role in the development and implementation of the annual budget
Participates in short-term budget planning and supports long-term budget planning
Manages budget monitoring, expenditure review and approval, processing payments, conducting analyses, creating forecasts, and identifying trends
Oversees the maintenance of financial records
Creates, manages, and implements outreach plans that may include relationship development, communications, and event management
Manages the human resources function for the department for staff; administers the visa process for international faculty, staff, and students; coordinates faculty searches and the promotion and tenure process
Manages graduate and/or undergraduate program administration, including graduate student recruitment and admissions, student records, curriculum support, coordinates the accreditation process, manages scholarships and fellowships, advises students, and monitors their progress
Supervises support to faculty and provides guidance on university policies and procedures
May manage pre- and post-award research administration
Performs all other duties as assigned
Qualification
Required
Bachelor's degree
3+ years of related administrative experience
Budget management skills
Expert knowledge of word processing, spreadsheet, email, and database software programs to either complete work assignments or direct the completion of work assignments
Excellent data reporting skills
Advanced verbal and written communication skills
Advanced problem-solving and critical thinking skills
Ability to work independently or supervise others, ensuring the timely completion of work
Resource management skills
Project management skills
Preferred
Rice University work experience or experience in any higher education environment strongly desired
Experience working with Rice IO or Oracle Cloud ERP and HCM systems
Company
Rice University
Rice University is a private research university that focuses on providing undergraduate education services.
1001-5000 employees
H1B Sponsorship
Rice University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (113)
2024 (81)
2023 (71)
2022 (65)
2021 (82)
2020 (86)
Funding
Current Stage
Late StageTotal Funding
$80.9MKey Investors
National Heart, Lung and Blood InstituteAdvanced Research Projects Agency for HealthUS Department of Energy
2024-09-19Grant
2024-08-13Grant· $18M
2023-07-27Grant
Leadership Team
Ken Medlock
James A Baker III and Susan G Baker Fellow in Energy and Resource Economics
Kyle Judah
Executive Director, Liu Idea Lab for Innovation & Entrepreneurship (Lilie)
Recent News
2026-01-25
2026-01-19
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