Hyperion LA · 21 hours ago
Executive Assistant
Los Angeles, CA
Full-time
Onsite
Senior Level
$32/hr - $35/hr
5+ years expHyperion is seeking a long-term Executive Assistant to support the CEO in both professional and personal capacities. The role involves managing the CEO’s calendar, overseeing business operations, and acting as a strategic gatekeeper to ensure smooth execution of tasks and priorities.
Photography
Responsibilities
Own the CEO’s calendar across business and personal commitments
Anticipate needs 2–8+ weeks ahead (meetings, prep, travel, deadlines)
Manage inbox triage and draft correspondence on CEO’s behalf
Prepare agendas, briefs, decks, reminders, and materials
Act as gatekeeper; protect CEO time and focus
Maintain strict confidentiality and sound judgment
Serve as point of contact with landlords, building management, vendors, and service providers
Own and continuously improve operational systems (Notion, Drive, Box, trackers)
Oversee office and studio logistics, organization, and supplies
Maintain internal trackers (bookings, outreach, contacts/CRM, events)
Identify inefficiencies and proactively propose solutions
Update and maintain decks and templates with current content
Support internal events and key client-facing moments
Coordinate gifting and logistics-heavy initiatives
Own ad hoc projects requiring follow-through, judgment, and cross-functional coordination
Projects often have incomplete information and require independent problem-solving
Qualification
Required
5+ years experience supporting a founder, executive, or principal
Comfortable supporting both professional and personal workflows
Highly organized, proactive, and detail-oriented
Strong written communication
Tech-comfortable (Google Suite, Notion, Slack, trackers)
Discreet, dependable, and low-ego
Values stability, consistency, and long-term fit
Comfortable being accountable without constant feedback or reassurance
Must have reliable transportation and consistent weekday availability aligned with CEO schedule
Comfortable working in a fast-paced, high-expectation environment
Able to adapt quickly as priorities shift
Calm, grounded, and effective under pressure
Preferred
Experience with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
Experience with Notion (task tracking, CRM-lite, dashboards)
Experience with Slack
Basic experience with Canva (basic deck edits, resizing, light polish)
Experience with calendar tools (native Google, Calendly, etc.)
Company
Hyperion LA
Hyperion is a full service production agency creating cutting-edge editorial and advertising content for brands across the globe.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Andrew Bear
CEO/Founder/Executive Producer
Sam Gibson
Executive Assistant to the CEO
Company data provided by crunchbase