Affiliated Tribes of Northwest Indians (ATNI) · 17 hours ago
Senior Executive Assistant
Portland, OR
Full-time
Onsite
Mid, Senior Level
$75K/yr - $95K/yr
3+ years expThe Affiliated Tribes of Northwest Indians (ATNI) is a member-led intertribal organization representing nearly 60 Tribal governments across the Pacific Northwest. They are seeking a Senior Executive Assistant to support the Executive Director by managing their calendar, scheduling meetings, and facilitating communications, while also assisting the wider team with organizational tasks and special projects.
Non-profit Organizations
Responsibilities
Manage the Executive Director’s (ED’s) calendar, scheduling, prioritization, and daily and periodic logistics
Serve as the primary administrative contact for the ED; screen and route communications, requests, and inquiries, ensuring timely responses and discretion with sensitive matters
Track tasks, correspondence, and follow-up action items to support executive priorities; provide prompts for the ED to follow-up, as needed
Prepare the ED for meetings, engagements, and presentations by coordinating materials, talking points, background information, draft slide decks, and briefings
Draft, edit, and format professional correspondence and communications
Coordinate travel arrangements and maintain organized filing systems for the ED’s projects and records
Maintain key calendars related to governance, stewardship, partner organizations and member Tribes events, and grants to ensure that the ED has timely access to critical dates and deadlines
Manage meeting logistics for the office, as directed, including scheduling, calendar invites, attendance tracking, meeting packets, communications, venue reservation and set-up, meals, audio-visual set-up, and follow-up
Maintain internal systems, including contact lists, shared calendars, dashboards, and directories
Maintain and improve administrative systems, processes, and documentation to enhance organizational efficiency
As directed by the ED, support internal team culture by coordinating onboarding and internal communications
Coordinate logistics, and scheduling for Executive Board and committee meetings, retreats, and orientations
Prepare meeting materials that include draft agendas, talking points, presentation slides, and collating background information
Prepare, archive, and track Board documentation such as agendas, minutes, reports, and follow-up actions
Provide administrative support to Board members, including travel arrangements, reimbursements, and other requests
As directed, assist the ED with coordination of special projects in collaboration with Tribal leaders of ATNI member Tribes, ATNI Committee Co-Chairs, and other high-priority partners
Take notes and develop draft meeting minutes
Support the ED by facilitating communications with Member Tribes and dignitaries to ensure timely distribution of event announcements, updates, and related communications
Assist with strategic projects by conducting background research and preparing materials
Collaborate with cross-functional teams to plan, support, and document project activities and deliverables
Provide operational assistance to ATNI staff as directed by the ED
ATNI is a growing organization. You may occasionally be asked to support ATNI activities that are outside of this position description
Qualification
Required
At least three years of experience in executive-level administrative support, operations coordination, or a similar role
Demonstrated success managing complex calendars, scheduling, and high-level logistics
Strong writing and editing skills, including experience preparing materials for meetings and events
Proven ability to manage tasks independently while maintaining strong attention to detail and meeting deadlines
Experience with supporting cross-functional teams, including coordinating projects or meetings
Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Google Workspace, Zoom)
Willingness and ability to occasionally travel for meetings, events, or retreats
Experience working with diverse communities
Preferred
Experience working in a Tribal organization, inter-Tribal association, or Native-led nonprofit
Familiarity with nonprofit Board operations, including minute-taking and governance logistics
Background supporting internal operations such as staff engagement and project tracking
Experience coordinating events or retreats, including logistics, materials, and vendor relations
Knowledge of key Tribal issues or initiatives related to governance, climate, education, and/ or economic development
Experience working within non-profit, membership-based organizations
Benefits
100% employer-paid employee-only medical coverage
Paid holidays and vacation
401(k)-retirement plan option
Company
Affiliated Tribes of Northwest Indians (ATNI)
AFFILIATED TRIBES OF NORTHWEST INDIANS is a nonprofit organization management company based out of PORTLAND, Oregon, United States.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase