GEM Realty Capital · 3 hours ago
Executive Assistant
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$85K/yr - $95K/yr
5+ years expGEM Realty Capital is a real estate investment firm founded in 1994 and headquartered in Chicago. They are seeking a proactive and technologically proficient Executive Assistant to support the General Counsel and Head of People & Culture while collaborating with other executive assistants to ensure seamless office management and administrative support across all departments.
Financial ServicesLendingReal EstateReal Estate Investment
Responsibilities
Provide high-level administrative assistance to the General Counsel and Head of People & Culture, including calendar management, travel coordination, and expense reporting
Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up
Independently manage priorities and deadlines with minimal oversight
Willingly take on any task necessary to support team goals, whether simple, day-to-day administrative/office management tasks or complex projects
Manage legal records and document organization and support compliance tracking
Support organization and upkeep of the firm’s entity management system
Liaise with internal team and external legal counsel on administration of fund and transaction closings, legal, compliance, and regulatory administration matters
Support review and execution of routine contracts
Independently manage administration of legal invoices with accounts payable team
Apply understanding of fundamental legal and compliance concepts to day-to-day support tasks
Assist with onboarding processes, employee documentation, and HR compliance initiatives
Support coordination of employee engagement activities including firm-wide events and community service projects
Collaborate as an active member of GEM’s executive assistant team, supporting cross-departmental office management and administrative functions
Participate in shared responsibilities such as meeting coordination, facilities management, and general administrative support for all teams
Foster a spirit of teamwork and flexibility, stepping in wherever needed to ensure smooth operations across the firm
Qualification
Required
Demonstrated experience (5+ years) as an executive assistant supporting senior roles
Prior experience providing executive-level support to a General Counsel and/or handling legal and compliance administrative tasks is required
High level of discretion and confidentiality in handling sensitive information and communications
Advanced user of Microsoft Outlook, Word, and PowerPoint. Proficient in Microsoft Excel and other enterprise platforms
Proficient with AI tools and able to quickly learn and implement new technology systems
Exceptional organizational and communication skills and attention to detail. Ability to anticipate needs and proactively solve problems
Notary public
Benefits
Competitive benefits
401(k) match
Group life insurance
Comprehensive medical, dental, and vision plans
HSA with employer contribution
Fully paid primary/secondary caregiver leave
Firmwide professional development series
Cross-department community service opportunities
Company
GEM Realty Capital
GEM REALTY CAPITAL is an investment company that invests in private-market real estate assets and publicly traded real estate securities.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Elizabeth Keigher
COO, GEM Realty Securities
Barry Malkin
Senior Managing Partner
Recent News
2025-08-26
2025-06-28
Company data provided by crunchbase