New York City Urban Debate League · 1 day ago
Event Manager
New York, NY
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $95K/yr
5+ years expThe New York City Urban Debate League (NYCUDL) is a nonprofit organization dedicated to expanding access to competitive debate across New York City. They are seeking an experienced and detail-oriented Events and Volunteer Manager to manage the logistics and coordination of debate tournaments and special events, supporting youth development through educational programming.
EducationEventsNon Profit
Responsibilities
Plan and execute approximately 40 debate tournaments annually, ranging from District Tournaments (70-200 students) to large-scale Open League and NYC Reads tournaments (600-700+ students)
Identify and secure venue partnerships with local public schools and external partners throughout NYC
Coordinate all tournament logistics, including procurement of food and beverage, materials, and supplies
Develop and manage comprehensive run-of-show documents for each tournament
Confirm staffing plans and book part-time staff as needed for each event
Map out room usage and scheduling for multiple rounds of debate across tournament days
Confirm and coordinate volunteer judge pools to ensure adequate staffing for all debate rounds
Manage tournament-specific logistics using tournament software for debate operations—training provided
Travel to tournament sites throughout NYC to provide on-site support and coordination
Other duties as assigned
Plan and coordinate approximately 10 full-day professional learning sessions annually for debate coaches
Manage venue setup, materials, catering, and logistics for daylong workshops at the NYCUDL office
Oversee and coordinate Summer Debate Institute staffing, planning, and program execution
Plan and coordinate the Cross District & Summer Institute topic field trips
Coordinate with program staff to ensure all training materials and resources are prepared and accessible
Support, as needed, the CEO Office and development team in planning and executing the annual Champions of Debate gala as well as special events with organizational partners, including law firms and donors
Develop and execute recruitment strategies to attract a diverse pool of judges, including alumni, law school students, corporate partners, and community members across NYC
Send and update logistics emails and respond to volunteer inquiries
Act as one point of contact for volunteers on-site
Build event project roadmaps and track timelines, deliverables, and cross-functional collaboration across all events
Maintain organized systems for vendor relationships, venue contacts, and event documentation
Work collaboratively with team members across all departments to ensure alignment on event goals and execution
Manage budgets and expenses related to events in coordination with finance team
Create and maintain comprehensive event checklists, timelines, and communication protocols
Qualification
Required
Bachelor's degree
5+ years of professional experience in event planning, coordination, or related field
Demonstrated project management skills with ability to manage multiple complex events simultaneously
Strong organizational skills with exceptional attention to detail
Excellent communication and interpersonal skills; ability to work effectively with diverse stakeholders, including students, teachers, volunteers, and community partners
Proficiency with Google Suite (Gmail, Google Docs, Sheets, Calendar, Drive)
Experience with SharePoint applications
Comfort with Slack and other digital communication platforms
Ability to work flexible hours, including approximately 10 Saturdays per academic year and early mornings or late evenings based on event schedules
Willingness to travel regularly to event sites throughout New York City
Commitment to educational access and youth development
Legal clearance to work with minors
Must pass a background check
Preferred
Experience with Asana or similar project management software
Previous experience working with youth-serving organizations or educational nonprofits
Knowledge of or experience with competitive debate or NYC public schools
Benefits
Comprehensive medical, dental, and vision coverage with $0 employee contribution for individual plans
Monthly subway pass (OMNY/MetroCard) provided
20 days of total annual leave (10 vacation, 5 sick, 5 personal), plus additional wellness benefits
Company
New York City Urban Debate League
We unlock the transformative power of debate for New York City public school students to develop the next generation of informed, compassionate, and courageous leaders.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase