Everstand · 8 hours ago
Front Desk Administrative Assistant
Baltimore, Maryland, United States
Full-time
Onsite
Entry Level
$19.44/hr - $23.91/hr
1+ years expEverstand is an independent not-for-profit organization that serves over 1,000 children annually across 12 locations. The Strawbridge School Administrative Assistant works as part of a team to provide high-level administrative and organizational support, ensuring an excellent client and visitor experience.
EducationFamilyHealth CareHospitalNon ProfitResidential
Responsibilities
Model and act in accordance with Everstand’s core values
Approaches concerns, challenges, and opportunities with empathy, attention to detail, active listening, and curiosity
Consistently models EVERSTAND’s core values: Safety, Empathy, Relationships, and Impact
Honor differences, acknowledge uniqueness, and amplify all voices
Act as an authorized purchaser for the school’s leadership team
Provide administrative support to the administration team, including scheduling meetings, managing calendars, and coordinating travel arrangements
Prepare and maintain accurate documentation, reports and spreadsheets related to operational activities and both internal and external deadlines; this includes attendance tracking and transportation logs for new and current students
Assist with morning arrival and departure of students; assist with transportation tracking and completing bus evacuation drills
Communicate relevant, timely information in a calm and clear voice during a campus emergency via the overhead PA system, email, and walkie talkies
File documents, correspondence, etc. and maintain files in order to ensure continuity and confidentiality
Assist with the execution of The Strawbridge School’s document retention policies by ensuring the appropriate and timely destruction of documents and student files that have expired
Process record requests for previous students
Office copiers and laminators: submit service calls to vendor and generally assist the school staff on how to use the functions of the copier/scanner/laminator
Maintain supply inventories and process supply requests for staff
Keep common areas (staff lounge, parent waiting room, front office and conference room) clean, organized and stocked
Make a great first impression for new employees by partnering with facilities and IT to ensure their workstations are clean and the technology is ready, office supplies are stocked, door name plate is made, etc
Understand and correctly utilize the telephone and voice mail systems. Answer multi-line phones and either transfer the caller to the appropriate party or handle the caller’s needs directly
Assist with managing any assigned Everstand policy and procedure manuals. This includes ensuring quarterly updates are delivered on time, formatting and proofreading the manuals, preparing change summary sheets, and preparing the manuals for board approval on an annual basis
Obtain and maintain certification as a 'super user' in BCC’s electronic health record (EHR) software system, Cx360. Troubleshoot any workflow issues in partnership with the Electronic Health Record Administrator and distribute reports to leadership and other stakeholders
Input information quickly and accurately from a variety of sources into a software system, database, or spreadsheet
Be a super user in Microsoft Word, Excel and PowerPoint in order assist with reports, documentation and record-keeping
Serve as a monitor during safety drills and participate in debriefing exercises
Assist students with minor needs – first aid materials, health suite calls and retrieving items out of backpacks
Qualification
Required
High School graduate with minimum of 1 year's office experience
Company
Everstand
Everstand is more than a name, it’s our commitment.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase