Adoni Property Group · 1 day ago
Front Desk Receptionist / Property Administrator
Westfield, NJ
Full-time
Onsite
New Grad, Entry Level
$32.50/hr - $38.50/hrAdoni Property Group is a privately held organization specializing in the management and development of real estate assets. They are seeking a self-starter for a hybrid role that combines office administration, front-desk reception, and hands-on property management support.
ConstructionProperty DevelopmentProperty ManagementReal EstateReal Estate Investment
Responsibilities
Utility Coordination: Manage the time-intensive process of transferring utilities for tenant move-ins and move-outs. Must have the patience and tenacity to stay on the phone with utility providers daily to ensure accurate service transfer
Move-In/Move-Out Processing: Grant access via ButterflyMX, issue key fobs, and manage parking windshield tags
Program and create physical key fobs for new residents
Manage digital access via Yardi software and ensure resident connectivity
Close out tenant water bills in the NES system promptly upon move-out
Active Tenancy: Fielding calls about noise complaints, parking disputes, or package delivery issues
Sending out building-wide community notifications (e.g., "Water shut off tomorrow," "Elevator maintenance")
Township & Project Logistics: Drive to various townships to drop off plans, apply for/pick up permits, and make payments
Site Support: Meet subcontractors at different locations to retrieve items or drop off materials
Document Management: Print large-scale plans on the plotter printer and prepare materials for executive meetings
Purchasing & Research: Research materials needed for specific properties, negotiate pricing with vendors, and execute purchases
Front Desk: Act as the first point of contact; answer incoming calls, respond to emails, and greet visitors professionally
Mail & Couriers: Sort and distribute incoming mail daily
Manage outgoing correspondence, specifically Certified Mail and Post Office runs
Handle FedEx and UPS shipments
Office Operations: maintain office supply inventory daily and run errands to keep the office stocked
Service Inbox: Monitor the maintenance email inbox and dispatch requests immediately
Scheduling: Call tenants to schedule service visits and coordinate directly with maintenance staff to ensure everyone is on the same page regarding access and timing
Vendor Billing: Call vendors to correct pricing errors on bills or dispute/remove incorrect charges
Qualification
Required
Prior Property Administrator experience or be a recent college grad who wants to learn and work hard
Self-starter to help drive the company's objectives forward
Valid driver's license and reliable vehicle are mandatory for township runs and property visits
Strong ability to multitask (e.g., switching between invoice auditing, permit applications, and tenant calls)
Ability to follow up keenly important
Preferred
Experience with Yardi is highly preferred
Proficiency with ButterflyMX, HomeIQ, NES, and plotter printers is a plus
Benefits
100% Fully Paid Benefits for Employee & Family (worth $1600+/MONTH!)
401k: 3.5% Match (Eligible after 90 days)
Bonus Eligible
15 days PTO + 2 floating holidays, 3 additional days after 2 years of service
Company buys lunch on Friday
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Company
Adoni Property Group
Adoni Property Group is a real estate agency that offers property development, management, and real estate investment services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase