City of Panama City Beach · 3 weeks ago
Seasonal Administrative Support Specialist - Inspections
Panama City Beach, FL
Full-time
Onsite
Entry Level
1+ years expCity of Panama City Beach is seeking a Seasonal Administrative Support Specialist for the fire inspection division. This role involves providing specialized administrative support, maintaining records, scheduling inspections, and assisting with various administrative tasks.
Government Administration
Responsibilities
Provides administrative support to the Fire Chief, Deputy Chief, and the Captain of the Fire Inspection’s Division as needed
Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; responds to email correspondence
Maintains records of citations and associated fees
Receives and processes complaints
Accepts applications for short-term rental and beachside fire permits; requests and accepts revisions to permits as needed
Schedules all inspections and inputs the inspection results into iWorK
Reconciles division invoices and coding of payments
May assist as division records custodian
May assist with reconciling monthly purchase card statements
May review special event applications
Creates reports and graphs for the Fire Inspections Division for the City Council and department head meetings
Maintains the Fire Inspection Division’s calendar
Orders office supplies as needed
Notarizes Documents
Qualification
Required
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years
Knowledge of modern office practices and procedures
Knowledge of basic accounting principles
Knowledge of City payroll policies and procedures
Knowledge of City and Departmental policies and procedures
Knowledge of inventory management and purchasing principles
Knowledge of computers and job-related software programs
Skill in prioritizing and organizing work
Skill in the provision of customer services
Skill in the maintenance of files and records
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier
Skill in oral and written communication
Preferred
Public Safety experience is beneficial
Company
City of Panama City Beach
Since its incorporation in 1970 as a small resort town, the City of Panama City Beach has grown into a vibrant coastal hub with over 19,000 residents.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase