Vaco by Highspring · 12 hours ago
Accounts Payable Specialist (Part-Time)
United States
Part-time
Remote
Entry, Mid Level
$27/hr - $30/hr
2+ years expVaco by Highspring is a SaaS company seeking a part-time Accounts Payable Specialist. The role involves managing day-to-day accounts payable operations, ensuring timely and accurate processing of invoices and vendor communications.
Staffing & Recruiting
Hiring Manager
Keri Beatty
Responsibilities
Process invoices, employee expense (T&E) charges, and receipts accurately and on time
Review invoices for accuracy, proper coding, policy compliance, and due dates
Route invoices for approval and ensure required documentation is attached
Perform OCR scanning and validation of invoices and receipts
Monitor and manage the AP inbox; respond to vendor inquiries promptly
Direct vendors to submit invoices and questions through the AP inbox
Provide Tipalti submission links and assist with vendor onboarding as needed
Serve as a primary point of contact for vendor AP-related issues
Proactively follow up with internal approvers to ensure timely approvals
Communicate clearly and professionally; escalate delays when necessary
Track outstanding approvals and maintain visibility on invoice status
Follow up with employees regarding missing or itemized receipts
Review receipts for policy compliance and proper documentation
Resolve discrepancies related to receipts and expense submissions
Perform prepaid insurance reconciliations, including tracking beginning balances and monthly amortization
Assist with basic general ledger activities (excluding bank reconciliations)
Support AP-related month-end close activities as needed
Qualification
Required
2+ years of accounts payable or related accounting experience (level flexible)
Experience with AP systems and OCR invoice processing tools (Tipalti a plus)
Strong understanding of AP workflows, invoice approvals, and vendor management
Basic general ledger knowledge
High attention to detail and strong organizational skills
Excellent written and verbal communication skills
Ability to manage follow-ups diplomatically and persistently
Preferred
Similar industry experience in the SaaS/AI tech space is highly preferred
Any experience with any of the following systems is highly preferred: NetSuite/Tipalti -processing, Bill.com, Nevan - T&E
Experience in a fast-paced or high-volume AP environment
Familiarity with prepaid expense amortization
Prior experience supporting audits or month-end close
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase