Maven Psychology Group, PC · 9 hours ago
Administrative Manager
Bethesda, MD
Full-time
Hybrid
Mid LevelMaven Psychology Group is a multi-jurisdictional practice specializing in trauma-focused treatment and forensic psychology. They are seeking an Administrative Manager to handle bookkeeping, payroll, and provide administrative support for both forensic and clinical work, while also assisting in office management as needed.
ConsultingHealth CareMedicalPsychology
Responsibilities
Bookkeeping on QuickBooks Online
Coordinate with the practice CPA
Calculate and input payroll
Provide administrative support for forensic work
Screen incoming forensic queries, provide basic information, including fees and the scope of work possible. Connect to psychologists
Draft retainer agreements and send to clients for signature
Add new forensic clients to the record systems
Coordinate payment of retainers, including tracking payments
Track usage of retainers and send monthly statements to clients
Perform billing duties, including following up on unpaid invoices
For government clients, coordinate how payment needs to occur, input necessary data into their system, and monitor status
Maintain a spreadsheet case tracking system
Track forensic account input and output
Provide administrative support for clinical work
Field initial calls and emails from potential clients, providing basic practice information (e.g., rates, location, services provided), conducting screening and then providing information to clinicians
Help with electronic medical record maintenance, as needed
Contact clients for updates to automated payment, provide copies of automated superbills and receipts, as needed
Create and adapt systems to continue to support practices’ growth
Monthly meeting with practice owners to review work and provide financial updates
Assistance in office management, as needed
Qualification
Required
College degree
Prior experience in practice administration, bookkeeping and/or finance
An ideal candidate will be detail-oriented and have experience in health care settings
Company
Maven Psychology Group, PC
Maven Psychology Group is a comprehensive clinic that is dedicated to evidence based treatment and trauma informed care.
Founded in 2020Washington, District of Columbia, USA
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase